|VETERANS OF FOREIGN WARS||
DEPARTMENT OF VIRGINIA
January 1, 2001
1. STATE COMMANDER'S MESSAGE:
The 2000-2001 year is half over. I'm very happy the way Membership is doing to date. We are about 85% as of this date, about the same as last year. Things seem to slow down during the Holidays, but now that the Holidays are behind us, we need to get on the phone to all members who haven't paid their dues for the year 2000-2001 and remind them that their insurance has expired as of December 2000 and to send their Dues either to National or to the Post Quartermaster in order to get their insurance reinstated.
We need some Post's inspected to make our 100%. There is a lot of work to be done on the Community Activity and Hospital reports. Come on Commander's let's get these reports in before our Winter Council Meeting in Williamsburg. The work is being, done let's get it reported.
I hope everyone had a great Holiday.
Looking forward to seeing everyone at the Winter Council Meeting.
E. Ray Chappell
2. REPORTS AND FORMS:
PLEASE NOTE THE INDIVIDUAL RECRUITING AWARD FORM, THE DECEASED COMRADE FORM, THE COMMUNITY ACTIVITY REPORT, HOMELESS VETERANS REPORT, HOSPITAL REPORT AND EVALUATION GUIDE CAN BE FOUND ON THE WEBSITE. IF YOU DO NOT HAVE E-MAIL PLEASE LET US KNOW AND WE WILL SEND THE FORMS TO YOU. PLEASE SEND FORMS TO THE CURRENT COMMITTEE CHAIRMAN, CHAPLAIN OR STATE HEADQUARTERS.
ALSO, STARTING SEPTEMBER 2000 THE AUDIT REPORTS NEED TO BE SIGNED BY AT LEAST TWO TRUSTEES BEFORE SUBMITTING TO STATE HEADQUARTERS OR THEY WILL BE RETURNED.Forms
3. DAY ON THE HILL:
Please note the Department's Legislative Day in Richmond, Virginia will be Thursday, January 18, 2001. The meeting time is 8:30 a.m. in the fifth floor East Conference Room, General Assembly. Please make every effort to attend.
4. GENERAL ORDER CUT OFF DATES:
PLEASE NOTE: ANY information to be published in the General Orders must be in by the 25th of each month. Changes of address or phone numbers within the Department must be in writing.
5. IMPORTANT INFORMATION:
The Department of Virginia, VFW now has a Homepage. Your General Orders can be found on the Homepage at http://www.vfw-virginia.com. It is now possible for individual Posts, with their own Website, to become linked to our Homepage. Posts already with Website's can incorporate a Department of Virginia, VFW link on their Website. Please contact Robert Klausing at State Headquarters: 1-800-888-3521. Also, the State Headquarters E-Mail address is KLAUSING@AOL.COM. The Adjutant/Quartermaster has a pager and the number is 1-800-680-7682. Also, State Headquarters has voice mail so you can leave a message before or after hours. The State Headquarters also has a mail box located right outside the front door, where you can drop things off before and after business hours.
6. DISTRICT MEETINGS:
FIRST - 02-11-01, DENBIGH POST 6002, Meeting 11:00 a.m., State Representative Michael Hoiness, State Surgeon
SECOND - 03-10-01, FRANKLIN POST 4411, Lunch 12:00 Noon, Meeting 1:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander
THIRD - 02-24-01, THIRD DISTRICT HEADQUARTERS, Meeting 2:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander
FOURTH - 02-11-01, AMELIA POST 8759, Meeting 2:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander
FIFTH - 02-25-01, DANVILLE POST 647, Lunch 12:00 Noon, Meeting 1:00 p.m.
SIXTH - 02-11-01, COVINGTON POST 1033, Meeting 2:00 p.m., State Representative E. Ray Chappell, State Commander
SEVENTH - 03-11-01, EDINBURG POST 2447, Lunch 11:30 a.m., Meeting 12:00 Noon, State Representative, Lawrence F. Mattera, State Junior Vice Commander
EIGHTH - 03-18-01, MANASSAS POST 7589, Meeting 1:00 p.m., State Representative Peter M.
Snelling, State Judge Advocate
05-20-01, FREDERICKSBURG POST 3103
NINTH - 01-14-01, MARION POST 4667, Registration 10:30 a.m., Meeting 11:30 a.m., State Representative E. Ray Chappell, State Commander
TENTH - 02-18-01, McLEAN POST 8241, Meeting 1:00 p.m., State Representative James E. Tucker, State Senior Vice Commander
ELEVENTH - 03-25-01, LEXINGTON POST 1499, Lunch 11:30 a.m., Meeting 12:30 p.m.
05-06-01, HARRISONBURG POST 632, Meeting 11:30 a.m.
TWELFTH - 05-13-01, AT JW ADAMS ELEMENTARY SCHOOL, SPONSORED POUND POST 9600, Registration 11:00 a.m., Lunch 12:00 Noon, Meeting to follow, State Representative James E. Tucker, State Senior Vice Commander
THIRTEENTH - 03-18-01, SPOTSYLVANIA POST 10546, Meeting 1:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander
7. CHANGES IN ROSTER:
JUNIOR VICE COMMANDER - Lawrence F. Mattera's fax number is 757-262-1131
ADJUTANT/QUARTERMASTER - Robert J. Klausing's car phone is 540-729-3089
MAINTENANCE/BUILDING - Eugene Chavis' address changed to 65 Maple Drive, Verona 24482, phone 540-248-5651
POST 2894 - Adjutant is Michael L. Morris, 137 Frank Drive, Chesapeake 23322-5407, phone 757-546-1474
POST 3060 - Quartermaster is George Knudson, 1107 Deerfield Valley Road, West Augusta 24485, phone 540-939-4287
POST 3103 - Quartermaster is Thomas Carpenter, 2107 Elmhurst Avenue, Fredericksburg 22401-3423
POST 3125 - Commander is James W. Gethers, P O Box 541, Ruther Glen 22546
POST 5895 - Meets Second Thursday
POST 7327 - Quartermaster is Julio A. Santiago, 15540 Wigeon Way, Woodbridge 22191, phone 703-580-1421
POST 8356 - Quartermaster is James D. Simmons, 1658 VFW Road, West Point 23181
POST 8469 - E-mail address is VFW@yahoo.com and/or email@example.com
POST 9646 - Adjutant is Benjamin S. Hedrick, 4789 Northwestern Pike, Winchester 22603, phone 540-877-1111
POST 9872 - Adjutant is Ryland Dishner, 7046 Singers Glen Road, Harrisonburg 22802-0305
8. QUARTERLY AUDIT REPORTS:
The Quarterly Audit Report for December 30th is NOW DUE at State Headquarters.
CONGRATULATIONS to the five (5) largest Posts in the Department as of December 27, 2000: First - Norfolk Post 4809 with 1,433 members; Second - Hillsville Post 1115 with 1,372 members; Third - Dale City Post 1503 with 1,297 members; Fourth - Virginia Beach Post 392 with 1,208 members and Fifth - Bristol Post 6975 with 1,022 members. Plaques will be awarded during the State Convention in June.
10. VOICE OF DEMOCRACY:
Weather permitting the Department judging is scheduled for Friday, January 5, 2001 at 9:00 a.m. at Radio Station WMEV, Marion, Virginia.
Homer K. Bowen, Jr.
11. YOUTH ACTIVITIES:
The deadline for the Teacher of the Year Award is midnight January 12, 2001. The judging will be held at South Hill Post 7166 on January 13, 2001.
Please mail all entries to Tommy W. Hines, 492 Craig Mill Road, South Hill, VA 23970 or they may be faxed to 804-447-6088.
Tommy W. Hines
Youth Activities Chairman
12. WORKING SESSION:
There will be a working session of all the Council Members this year. These Sessions are open to anyone who would like to attend.
These working sessions are set up so we may address the problems that occur in the State.
Posts who need help and are unable to attend, submit your request in writing to your District Commander with copies to the State Commander and State Headquarters.
Fourth Session Winter Council Meeting January 19, 2001
Williamsburg, Virginia Friday 7:00 p.m.
Fifth Session State Headquarters March 10, 2001
Staunton, Virginia Saturday 10:00 a.m.
E. Ray Chappell
13. YOUTH ESSAY:
2000-2001 YOUTH ESSAY THEME: WHAT DOES IT MEAN TO BE PATRIOTIC?
2000-2001 YOUTH ESSAY DEADLINES: District Deadline - February 1, 2001; Department
Deadline - February 15, 2001; National Deadline - February 20, 2001
14. TRANSMITTAL DEADLINES FOR THE 2000-2001 YEAR:
|January||January 31 (Wednesday)|
|February||February 28 (Wednesday)|
|March||March 30 (Friday)|
|April||April 30 (Monday)|
|May||May 31 (Thursday)|
|June||July 6 (Friday)|
The official membership close date will be the last business day of each month. All D-27's, cards and money in the house on that date will be processed and will appear on the month-end report.
Should a holiday fall on the last day of the month, the cutoff will be on the day before.
Your continued support and cooperation in ensuring that all cards are received in a timely fashion will be greatly appreciated.
15. LIFE MEMBERSHIP:
2001 LIFE MEMBERSHIP INSTALLMENT PLAN ENROLLMENT
January 1 through March 31, 2001
An annual reminder that the enrollment period for the Life Membership Installment Plan is only during the three months indicated. Note that 2001 annual dues must be paid and recorded at National Headquarters before a member can enroll in the Installment Plan. Watch for the December VFW magazine ad and the January-February Checkpoint for Installment Plan Agreement Forms, or write to the Life Membership Department at National Headquarters for a small supply.
Plan "D" Life Membership Fee Schedule
|ATTAINED AGE FEE QUARTERLY|
|(at December 31)||Installment Plan Only|
|Through age 30||$245.00||$61.25|
|Age 81 and over||$85.00||$21.25|
The absolute deadline for the Installment Plan enrollment is March 31, 2001.
16. BUDDY POPPIES:
Now is the time to order Buddy Poppies for Memorial Day. When ordering, please give street address for shipment, NOT POST OFFICE BOX. Enclosed is the Buddy Poppy order form.Forms
17. STATE MIP PROGRAM:
Posts that sign up MIP members will be able to count them toward making Posts 100% for All State Post, therefore, allowing Post Commanders and Quartermasters, to make All State Commanders and Quartermasters.
District Commanders whose Posts sign up MIP members can count them in making All State District Commander providing all Posts in his District are 100% in membership.
There is no money in the budget for personal recruiting awards, therefore, State will not be giving any personal awards.
Personal awards are being given by National (see 2000-2001 Membership Campaign).
All MIP members must be into State Headquarters no later than 17 May 2001 to be used in the State Judging. If you failed to meet this deadline, you lose out (there will be no exceptions).
18. LEGISLATIVE DAY:
Below is a status report, the issues for the forthcoming Department Legislative Day in Richmond, Virginia on Thursday, January 18, 2001. Please note that the meeting time in the fifth floor East Conference Room, General Assembly Building has been changed to 8:30 a.m.
DEPARTMENT LEGISLATIVE DAY IN RICHMOND THURSDAY, JANUARY 18, 2000
On Wednesday, November 29, 2000, the following members of the Department Legislative and Resolutions Committees met to discuss and tentatively prioritize issues for the Department of Virginia Legislative Day in Richmond on Thursday, January 18, 2000.
Ernest B. Glynn - Legislative Chairman Edward Essertier - Resolutions Member
John P. McAnaw - Resolutions Chairman J. B. Young - Resolutions Member
The tentative list of issues, in order of priority, developed by the individuals cited above is:
As information, other issues included in last year's booklet for our annual Legislative Day on the Hill are on track and require no further action these include:
John P. McAnaw
19. IMPORTANT 2000-2003 DATES:
February 24-March 1, 2001 VFW National Legislative Conference, Washington, DC, Hyatt Regency Crystal City.
March 14-18, 2001 Ladies Auxiliary Mid-Year Conference, Orlando, Florida.
April 2001 Participate in March of Dimes WalkAmerica.
April 5-8, 2001 National VFW and Ladies Auxiliary Community Service Conference Washington, DC, Hyatt Regency Crystal City.
April 22-28, 2001 National Volunteer Week.
May 1, 2001 VFW Loyalty Day.
Department selection due at National for the new VFW Volunteer of the Year.
June 1, 2001 Department 12 month Community Service Work Report (hours and dollars) and Department selection of their Outstanding Community Service Post(s) due to National.
August 18-24, 2001 National VFW Convention, Milwaukee, Wisconsin.
September 6-9, 2001 Commander-in-Chief's Homecoming, Boyne Highlands Resort, Petosky, Michigan
October 28, 2001 Statue of Liberty Birthday Celebration, Liberty Island, New York
November 15-18, 2001 Southern States Conference, Savannah, Georgia.
February 24-28, 2002 VFW National Legislative Conference, Washington, DC, Hyatt Regency Capitol Hill.
April 4-7, 2002 National VFW and Ladies Auxiliary Community Service Conference, Washington, DC, Hyatt Regency Crystal City.
August 23-30, 2002 National VFW Convention, Nashville, Tennessee.
August 23-29, 2003 National VFW Convention, San Antonio, Texas.
20. COMMUNITY SERVICE CONFERENCE:
All VFW and Ladies Auxiliary members are invited to attend the banquet.
Seating for the banquet is limited. Tickets will be sold on a first come/first served basis. Once the main ballroom is filled
to capacity, based on continued interest, National may do a video feed into an alternate ballroom.
If NATIONAL COMMITTEE MEMBERS choose to attend the banquet, they MUST purchase tickets through the Department Adjutant. Tickets are $50.00 per person and must be into State Headquarters by February 8, 2001. Please give us the name of each person purchasing a ticket. The tickets will be distributed at Conference Registration on April 6, 2001 at the Hotel.
21. SCHOOL OF INSTRUCTION:
2001 July 12-15 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $62.00; phone 804-528-2500
22. FALL COUNCIL MEETINGS:
2001 September 19-22 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; phone 804-528-2500
23. WINTER COUNCIL MEETINGS:
2001 January 19-21 George Washington Inn Ramada, 500 Merrimac Trail, Williamsburg, Virginia 23185 - Rates are $45.00; Phone: 1-800-666-8888
Enclosed is the Agenda for the Winter Council of Administration Meeting.Winter Council Agenda
24. POLICEMAN, FIREFIGHTER & EMT:
The judging for the Policeman of the Year, Firefighter of the Year and EMT of the Year awards will be held Friday, January 19, 2001.
Luther E. Anderson
Awards & Citations Chairman
25. STATE CONVENTIONS:
2001 June 20-25 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Single/Double $81, Triple/Quadruple $94 plus tax; Phone: 1-804-285-1234; Fax 1-804-288-3961
2002 June 5-10 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Single/Double $81, Triple/Quadruple $96 plus tax; Phone: 1-804-285-1234; Fax: 1-804-288-3961
2003 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Phone: 1-804-285-1234; Fax: 1-804-288-3961
26. COMMUNITY ACTIVITIES:
As the New Year begins, we have come to the critical point in this year whereas we need to concentrate on our community activity reporting procedures. I must say it was with pleasure that I read some of the community activity reports. It gives me a good look at the work that is being done by you the "Grass Roots" for the betterment of not only the veterans but within our communities. The only problem I had with the first reporting period was that either the wrong form was being used, or that the Posts were not giving themselves enough credit for the fine work that they did. There were Posts that never reported and you know who you are, the bad part is that if you were looking to make the "All American Team" and you did not report the first half, unfortunately you will not be able to make the team. In my quest to recoup the missing reports I keep hearing remarks like "This Post never does anything" - but the truth be known, all Posts do something. Our motto "Remembering the Dead, by Helping the Living" is being lived up to every day that we do something for someone. As I have stated repeatedly "you do the work-I know you do" but your not reporting it. So let's make a special effort to report, and report correctly, so when I compile the report for National our figures are in line with your figures. To all those that are doing everything correctly I thank you, as you make my job a little easier. In closing, if anyone reading this is unsure as to how to complete the report correctly please do not hesitate to contact me at VAVFWJRVICECDR@AOL.COM or call me at 757-838-4588. Looking forward to seeing most of you at the Winter Conference in Williamsburg.
Lawrence F. Mattera
Community Activity Chairman
In the past three months careful watch of the building and grounds has been kept with the following findings:
This sums up the findings of the Committee.
Earl E. Harris, Jr.
28. AMERICANISM REPORT:
As of December 1st the following Districts are 100% in reporting in Americanism programs: First, Second, Third, Fourth and Sixth. The Department of Virginia is only 80% in Americanism reports at this time. If your Post participated in a Veterans Day program, the Voice of Democracy or presented a flag to some organization, please report it as soon as possible. My goal is to have the Department of Virginia 100% in reporting Americanism projects for this year.
From the July 200 General Orders: To be credited with five points for "All State" Post Commander, your Post must report Americanism programs in the first reporting period from May 1 through October 31 for two points and you will be awarded 3 points for second period reporting from November 1 through April 30. Your involvement in Americanism programs and reporting activities will be appreciated.
Marshall E. Guy
29. HOSPITAL REPORT:
The Department of Virginia reporting for the second half of the year is, of 197 Posts, 35 submitted reports. The Department is 17.8% reported in Hospital related activities.
Department of Virginia Hospital report for the period of November 1, 2000 through December 20, 2000: Hospital reports submitted - 46; Number of VFW members participating in activities - 942; Number of hours expended - 6,227.75; Number of Veterans who benefitted - 13,436 and Value of serves rendered - $102,099.25.<
Michael J. Hoiness
January 18, 2001, assemble at 8:30 a.m. in the East Conference Room on the fifth floor. Detail will be given out at that time. By 12:00 Noon we should finish.
My comrades, let's start the New Year right. Make a list of five veterans you feel are eligible to join the VFW. Give or mail each an application for the VFW, ask them to complete it and mail it back to you so you can verify their eligibility. If each one of us does this, we will have an increase in membership.
Next, sit down and think about your Will. Many organizations, banks and credit cards have changed their names and mailing addresses, for instance in Virginia: Virginia Power, Bell Atlantic, Bank of Virginia, etc. These changes do harm and causes delay in your wishes. Correct them now while you are thinking about it. Rewrite your Will and talk it over with your family members and your lawyer. Most lawyers will do a standard Will for $175.00 to $300.00. Put your revised documents in a good safe fireproof box. Next, assemble your military and medical records in one place. List all your assets and evidence of ownership. Car titles, mortgage loans, tax returns and also what is owed to you and by whom. Make a note of the income you have while alive and what it will be after your demise. Remember some claims must be made before your money will go to your survivors. Any item in question can cause a decrease in amount and a delay in time.
The Virginia General Assembly is now closely divided among both parties. It is therefore more important than ever that we remain courteous and cordial at all times. Remember that once elected an official becomes the representative of all the constituents whether you voted for him/her or not. Remember too, that we are not allowed to have paid lobbyists. That we must compete with other powerful organizations that may have lobbyists constantly in Richmond. The facilities that we still need for the 750,000 veterans of Virginia and their families such as the second state home at McGuire in Richmond and the second state veteran's cemetery in Suffolk all require money which must be approved by the various money committees. Therefore, please try to respond if you are asked for help in making a phone call, writing a letter or making a personal visit to a representative to a representative from your District.
I am confident if we present our issues with dignity and proper documentation, we can achieve our goals.
Ernest B. Glynn
My comrades, let us each ask ourselves: What did I do in 2000 to make Virginia a better place to visit, work, live, raise our children or retire? This is an interesting question. We can do things by ourselves or we can do things in cooperation with our great organization. One thing each Post Commander can do is to select a hard-working member of his own Post. Take a walk around the area of the Post home and the community and see what kind of improvements might be possible. Clean up of a school or churchyard or cemetery are some. An anti litter campaign is another. Still, others are recycling of newsprint, cardboard, other papers, metals, glass and plastics. Furniture and large bulky items might be arranged for later collection at a central drop off point with a commercial hauler. In some areas simply raking and grading and a little seeding will make a roadside more attractive, other places, piles of old rubbish, obsolete buildings and structures can be removed with the permission of the owner.
Visits to local nurserymen and foresters, local libraries and public officers may develop areas that could stand improvement. Since most of these projects will require some manpower, money and material, a request to other like-minded groups will help. Ask everyone to contribute whatever they can. The key is to ask. When others see that the VFW is in charge they will help. After picking a good leader for the project, the next thing is to select a suitable date and notify the TV and news media.
Setting out a few nesting boxes and feeding stations will attract songbirds and Bluebirds to your area. Planting a few trees and shrubs will provide habitat for other wildlife. Select trees that have the best chance of survival for your location and purpose. Pine, Oak, Maple, Dogwood and Holly are for some areas good choices, others Bradford, Pear, Pecan and Sycamores as well as Poplar. It all depends on the soil and the location which will do best. Be sure there is a followup so that whatever may not get cleaned up on the original day is picked up later. Roll on roll off boxes can sometimes be obtained from commercial haulers for your days at little cost.
While the workday is going on, ask all volunteers if they are eligible to join the VFW. Some may say they have never been asked. Help them fill out the application, verify eligibility and send it on the National Headquarters. Keep account of man hours, materials and money expended and the size of the area to benefit. Include that in the Community Activities report and send it to Lawrence F. Mattera, Junior Vice Commander.
Ernest B. Glynn
If not already started, now is the time for Post members to prepare their resolutions. The policy of the VFW is set by resolutions and it is imperative that we, the membership, take the time to express our views on issues that we feel are important. The great majority of resolutions originate at Post level. All resolutions of statewide, regional and national concern must be acted upon at the Department Convention. This means that cited resolutions must be approved by District and then submitted to the Department Adjutant/Quartermaster no later than 30 days prior to the beginning of the Department Convention. This year the Convention will begin on June 20, 2001 at the Sheraton Hotel, 6624 West Broad Street, Richmond, Virginia.
The importance of Post member involvement in the actual preparation of resolutions cannot be emphasized enough. The VFW is our organization and we, the members of the 197 Posts spread throughout the Commonwealth of Virginia, must get involved regarding the establishment of policy at Department and National Conventions.
In recent years the great majority of resolutions approved by Posts in the Department of Virginia were actually prepared at National VFW Headquarters. They were then sent to our Department where they were then distributed down to Post level for action. Too few resolutions were actually prepared by Post personnel in the Department. This situation must change!
The VFW 2000-2001 Leadership Manual contains an excellent section, Titled "Resolutions" on pages 128-129. It is worth reading. The preparation of a resolution is a relatively simple matter. There are two separate parts. First, there is a "WHEREAS" section which states the problem to be solved. Second, there is a "RESOLVED" section which recommends a solution to the problem.
Summing up, Post members are urged to prepare resolutions on topics deemed important.
John P. McAnaw
33. LIFE MEMBERSHIP DRAWINGS:
The second drawing will be held at the Winter Council Meeting and you must have 75% of the 2000-2001 quota.
The third drawing will be held at State Headquarters May 17, 2001 during the judging and you must have 100% of the 2000-2001 quota.
|Official:||By Order of:|
|Robert J. Klausing||Early Ray Chappell|
|State Adjutant||State Commander|