GENERAL ORDERS

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VETERANS OF FOREIGN WARS

DEPARTMENT OF VIRGINIA

NUMBER 9
FOLLOW ME

March 1, 2001

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1. STATE COMMANDER'S MESSAGE:

A special thanks goes out to the VAVS representatives at Martinsburg and Hampton Virginia centers for setting up the visits at both places for me. If anyone is in the Hampton area stop in and visit the new Virginia Care Center. It shows that the veterans of this country are at least receiving a part of what is coming to us.

The Commander-in-Chief , John F. Gwizdak will be visiting the Department of Virginia on a membership round-up from April 8-13, 2001. More will be put out as we finalize his visit.

One of the hardest jobs as a District Commander is membership, and membership is the key to keeping a district running smooth. A big congratulations goes to our 2nd District Commander Jerry Mott, for all his hard work and long hours he put in getting a new 55 man post in the second district. A job well done.

E. Ray Chappell
State Commander


2. REPORTS AND FORMS:

PLEASE NOTE THE INDIVIDUAL RECRUITING AWARD FORM, THE DECEASED COMRADE FORM, THE COMMUNITY ACTIVITY REPORT, HOMELESS VETERANS REPORT, HOSPITAL REPORT AND EVALUATION GUIDE CAN BE FOUND ON THE WEBSITE. IF YOU DO NOT HAVE E-MAIL PLEASE LET US KNOW AND WE WILL SEND THE FORMS TO YOU. PLEASE SEND FORMS TO THE CURRENT COMMITTEE CHAIRMAN, CHAPLAIN OR STATE HEADQUARTERS.

ALSO, STARTING SEPTEMBER 2000 THE AUDIT REPORTS NEED TO BE SIGNED BY AT LEAST TWO TRUSTEES BEFORE SUBMITTING TO STATE HEADQUARTERS OR THEY WILL BE RETURNED.

Forms

3. GENERAL ORDER CUT OFF DATES:

PLEASE NOTE: ANY information to be published in the General Orders must be in by the 25th of each month. Changes of address or phone numbers within the Department must be in writing.


4. IMPORTANT INFORMATION:

The Department of Virginia, VFW now has a Homepage. Your General Orders can be found on the Homepage at http://www.vfw-virginia.com. It is now possible for individual Posts, with their own Website, to become linked to our Homepage. Posts already with Website's can incorporate a Department of Virginia, VFW link on their Website. Please contact Robert Klausing at State Headquarters:

1-800-888-3521. Also, the State Headquarters E-Mail address is KLAUSING@AOL.COM.

The Adjutant/Quartermaster has a pager and the number is 1-800-680-7682. Also, State Headquarters has voice mail so you can leave a message before or after hours. The State Headquarters also has a mail box located right outside the front door, where you can drop things off before and after business hours.


5. DISTRICT MEETINGS:

FIRST - 05-05-01 PHOEBUS POST 3219, Meeting 11:00 a.m., State Representative Michael J. Hoiness, State Surgeon

SECOND - 03-10-01, FRANKLIN POST 4411, Lunch 12:00 Noon, Meeting 1:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander

THIRD -

FOURTH - 05-06-01, CLARKSVILLE POST 8163, Meeting 1:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander

FIFTH -

SIXTH - 05-20-01, VINTON POST 4522, Meeting 2:00p.m., Hosted by Post 1264, Roanoke, Virginia., State Representative Early R. Chappell, State Commander

SEVENTH - 03-11-01, EDINBURG POST 2447, Lunch 11:30 a.m., Meeting 12:00 Noon, State Representative, Lawrence F. Mattera, State Junior Vice Commander

EIGHTH - 03-18-01, MANASSAS POST 7589, Meeting 1:00 p.m., State Representative Peter M. Snelling, State Judge Advocate

05-20-01, FREDERICKSBURG POST 3103

NINTH - 05-06-01, NARROWS POST 6000, State Representative James Tucker, Senior Vice Commander

TENTH - 05-20-01, DALE CITY POST 1503, Meeting 1:00 p.m., State Representative James Tucker, Senior Vice Commander

ELEVENTH - 03-25-01, LEXINGTON POST 1499, Lunch 11:30 a.m., Meeting 12:30 p.m, State Representative Robert J. Klausing, State Adj/Qm

05-06-01, HARRISONBURG POST 632, Meeting 11:30 a.m.

TWELFTH - 05-13-01, AT JW ADAMS ELEMENTARY SCHOOL, SPONSORED POUND POST 9600, Registration 11:00 a.m., Lunch 12:00 Noon, Meeting to follow, State Representative James E. Tucker, State Senior Vice Commander

THIRTEENTH - 03-18-01, SPOTSYLVANIA POST 10546, Meeting 1:00 p.m., State Representative Lawrence F. Mattera, State Junior Vice Commander


6. CHANGES IN ROSTER:

FIFTH DISTRICT COMMANDER- James Lee Terry, 3196 Jeb Stuart Highway, Meadows of Dan 24120, phone 540-952-2559

FIFTH DISTRICT SENIOR VICE COMMANDER- Dan Boyer, 110 Woodland avenue, Galax 24333, phone 540-238-1511

POST 1211- Commander is Samuel L. Cliver III, 3261 Old Carolina Road, Virginia Beach 23457, phone 757-421-3410

POST 1211- Senior Vice Commander is Dennis Dorshimer, 4478 Nanny's Creek Court, Virginia Beach 23457, phone 757-721-6529

POST 1211- Junior Vice Commander is Ty Haughn, 1319 Hodges Ferry Road, Portsmouth 23701, phone 757-509-9000

POST 1211- Adjutant is Dallas Tohill, 6125 Pine Grove Road, Virginia Beach 23452, phone 757-536-2030

POST 1211-Quartermaster is John Steele, 1572 Nanny's Creek Road, Virginia Beach 23457, phone

757- 426-7239

POST 2515-Commander is Richard D. Tyree, 199 Kentmoor Road, Madison Heights 24572, phone 804-

845-8584

POST 3160-Commander is Glenn E. Holman, 1328 Carlton Court, Norfolk 23503

POST 3160- Senior Vice is Brian Bishop, 9251 Hickory Street, Norfolk 23503

POST 3160- Junior Vice is James Rodriguez, 1339 Fisherman's Road, Norfolk 23503

POST 3160- Adjutant is Victor Ruvo, 947 Armfield Circle #203, Norfolk 23505


7. QUARTERLY AUDIT REPORTS:

The Quarterly Audit Report for December 30th is NOW PAST DUE at State Headquarters.


8. VIRGINIA VETERAN:

It is once again time to start sending information or pictures to State Headquarters for the Virginia Veteran to be handed out at the State Convention in June. If you are a candidate for office, please send information and photograph now. THE DEADLINE IS MARCH 15, 2001. NO EXCEPTIONS.


9. WORKING SESSION:

Due to the Schedule of events in March, the 5th Working Session of all Council Members March 11, 2001 at State Headquarters will be canceled for this year.

E. Ray Chappell
State Commander


10. NATIONAL PUBLICATION CONTEST:

The deadline for the National Publication Contest (for newsletters) is March 31, 2001. If your Post wishes to enter, please send two copies of your Newsletter to State Headquarters. The State winner will be forwarded to National for National judging. Contact your District Commander or State Headquarters for further information.


11. TRANSMITTAL DEADLINES FOR THE 2000-2001 YEAR:

March March 30 (Friday)
April April 30 (Monday)
May May 31 (Thursday)
June July 6 (Friday)

The official membership close date will be the last business day of each month. All D-27's, cards and money in the house on that date will be processed and will appear on the month-end report.

Should a holiday fall on the last day of the month, the cutoff will be on the day before.

Your continued support and cooperation in ensuring that all cards are received in a timely fashion will be greatly appreciated.


12. POST ELECTIONS:

All Posts are reminded of section 217, Manual of Procedure: Posts holding only one meeting per month are to nominate officers in March and nominations are to be held open until the April Meeting, at which time, nominations and elections will be held. Posts holding two meetings per month, will nominate at the first meeting, and nominate and elect at the second meeting in April.

Post officers shall be installed into their respective offices at a regular or special meeting held not less than twenty (20) day nor more than sixty (60) days prior to the convening of the State Convention, but will not assume office until the Department Commander is installed. The installation may be conducted by a member in good standing, who holds or has held a rank at least as high as that of Post Commander. The Post Commander elect will select the installing officer.


13. LIFE MEMBERSHIP:

2001 LIFE MEMBERSHIP INSTALLMENT PLAN ENROLLMENT

January 1 through March 31, 2001


An annual reminder that the enrollment period for the Life Membership Installment Plan is only during the three months indicated. Note that 2001 annual dues must be paid and recorded at National Headquarters before a member can enroll in the Installment Plan. Watch for the December VFW magazine ad and the January-February Checkpoint for Installment Plan Agreement Forms, or write to the Life Membership Department at National Headquarters for a small supply.


Plan "D" Life Membership Fee Schedule

ATTAINED AGE FEE QUARTERLY
(at December 31) Installment Plan Only
Through age 30 $245.00 $61.25
Age 31-40 $235.00 $58.75
Age 41-50 $215.00 $53.75
Age 51-60 $195.00 $48.75
Age 61-70 $165.00 $41.25
Age 71-80 $125.00 $31.25
Age 81 and over $ 85.00 $21.25

The absolute deadline for the Installment Plan enrollment is March 31, 2001.


14. BUDDY POPPIES:

Enclosed in January General Orders was an order form for Buddy Poppies. If you plan to sell poppies for Memorial Day, it is time to order them. The price is $90.00 per thousand. Be sure to include a street address for shipment, NOT POST OFFICE BOX, and also the date you plan to sell them.


15. CRITERIA FOR ALL STATE JUDGING:

Enclosed in last month's General Orders was the criteria for the All State Judging.

Criteria

16. CONTEST GUIDELINES FOR COMMUNITY ACTIVITIES RECORD BOOK:

Instructions on the contest guidelines and how to prepare a record book was enclosed in last month's General Orders along with the form for the front inside cover for entry. The deadline is May 17, 2001.

Form
Guidelines

17. STATE CONVENTION:

The 79th Annual Convention for the Department of Virginia will be held June 21-24, 2001, at the Sheraton, Richmond, Virginia.

PLEASE NOTE: Absolutely no cooking allowed in rooms this includes the Hospitality Rooms. If you need tablecloths, bring your own. None of the Hospitality Rooms will be allowed open during the meetings. No Signs or Posters on the walls or elevators, if you need a sign, contact the Hotel's Sales Department.


18. NATIONAL CITIZENSHIP EDUCATION TEACHER AWARD

The National Citizenship Education Teacher Award has been completed. Congratulations to the following three National winners.

Grade Level K - 5 Carolyn A. Newman
Dyess Elementary School
Abiene, Texas
Grade Level 6 - 8 Christian D. Ammon
D.C. Everest Middle School
Schofield, Wisconsin
Grade 9 - 12 Paul B. Kirby
Grafton High School
Yorktown, Virginia

These winners will be at the VFW and Ladies Auxiliary National Community Service Conference. Please take a chance to congratulate them at the Conference, and attend their workshop.


19. STATE MIP PROGRAM:

Posts that sign up MIP members will be able to count them toward making Posts 100% for All State Post, therefore, allowing Post Commanders and Quartermasters, to make All State Commanders and Quartermasters.

District Commanders whose Posts sign up MIP members can count them in making All State District Commander providing all Posts in his District are 100% in membership.

There is no money in the budget for personal recruiting awards, therefore, State will not be giving any personal awards.

Personal awards are being given by National (see 2000-2001 Membership Campaign).


All MIP members must be into State Headquarters no later than 17 May 2001 to be used in the State Judging. If you failed to meet this deadline, you lose out (there will be no exceptions).

Ray Chappell
State Commander


20. IMPORTANT 2000-2003 DATES:

March 14-18, 2001 Ladies Auxiliary Mid-Year Conference, Orlando, Florida.

April 2001 Participate in March of Dimes WalkAmerica.

April 5-8, 2001 National VFW and Ladies Auxiliary Community Service Conference Washington, DC, Hyatt Regency Crystal City.

April 22-28, 2001 National Volunteer Week.

May 1, 2001 VFW Loyalty Day.

Department selection due at National for the new VFW Volunteer of the Year.

June 1, 2001 Department 12 month Community Service Work Report (hours and dollars) and Department selection of their Outstanding Community Service Post(s) due to National.

August 18-24, 2001 National VFW Convention, Milwaukee, Wisconsin.

September 6-9, 2001 Commander-in-Chief's Homecoming, Boyne Highlands Resort, Petosky, Michigan

October 28, 2001 Statue of Liberty Birthday Celebration, Liberty Island, New York

November 15-18, 2001 Southern States Conference, Savannah, Georgia.

February 24-28, 2002 VFW National Legislative Conference, Washington, DC, Hyatt Regency Capitol Hill.

April 4-7, 2002 National VFW and Ladies Auxiliary Community Service Conference, Washington, DC, Hyatt Regency Crystal City.

August 23-30, 2002 National VFW Convention, Nashville, Tennessee.

August 23-29, 2003 National VFW Convention, San Antonio, Texas.


21. SCHOOL OF INSTRUCTION:

2001 July 12-15 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $62.00; phone 804-528-2500


22. FALL COUNCIL MEETINGS:

2001 September 21-23 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; phone 804-528-2500


23. WINTER COUNCIL MEETINGS:

2002 January 17-20 Ramada Inn & Conference Center, 500 Merrimac Trail, Williamsburg, Virginia 23185; phone 1-800-666-8888; Rates Single/Double $45.00


24. STATE CONVENTIONS:

2001 June 21-24 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Single/Double $81, Triple/Quadruple $94 plus tax; Phone: 1-804-285-1234; Fax 1-804-288-3961

2002 June 5-10 Sheraton, 6624 West Broad Street, Richmond, VA23230; Single/Double $81, Triple/Quadruple $96 plus tax; Phone: 1-804-285-1234; Fax: 1-804-288-3961

2003 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Phone: 1-804-285-1234; Fax: 1-804-288-3961


25. McGUIRE MEDICAL CENTER:

On behalf of the veterans at McGuire Veterans Affairs Medical Center, I'd like to thank those members of Veterans of Foreign Wars throughout the Commonwealth of Virginia who supported and participated in the many programs in the past year conducted for the hospitalized veterans. Your valuable contributions of time, money and energy helped to make the VFW hospital program a success.

Due to family illness, I have been unable at times to thank individual Posts and members for the good work you do for our veterans. But I am proud that despite my recent, periodic absences, the membership of the Veterans of Foreign Wars has continued its loyal service and faithful dedication to the veterans at McGuire VA Medical Center. Thank you for a job well done.

Clarence E. "Cutter" Clements
McGuire VAVS/VFW Representative


26. HOSPITAL REPORT:

The Department of Virginia reporting for the second half of the year is, of 197 Posts, 103 submitted reports. The Department is 52.3% reported in Hospital related activities.

Department of Virginia Hospital report for the period of November 1, 2000 through February 7, 2001 is Hospital reports submitted - 160; Number of VFW members participating in activities - 3,304; Number of hours expended - 39,770; Number of Veterans who benefitted - 71,384 and Value of services rendered - $489,562.65.

Michael J. Hoiness
Hospital Chairman


27. COMMUNITY ACTIVITIES

Comrades, time is closing in on us for reporting. Congratulations to 1st, 2nd, 3rd, and 6th District for being 100% in reporting for both halves of the year. Please check the Community Activity Report attached and if you are not listed as being reported, please do so immediately. Also, while checking the report, make sure that you have reported in all areas and not just in one or two. If all areas are not checked, then you are likely not to make "All State".

As most of you know, the Ladies Auxiliary Community Activity Chairman, Pat Baldwin issued a challenge to the March of Dimes staff. If she meets her challenge of $30,000.00, she will be put in a pair of tights and a sandwich board to lead the March of Dimes parade on national television. I think this would be a wonderful thing for all of us to make sure this happens. I've been informed to have all those posts that want to help her meet this challenge to send your donation checks to the Department Ladies Auxiliary Treasurer, Barbara Grossnickle. If more information is needed, please feel free to contact me.

Now is the time for all Post Community Activity Chairmen to prepare your awards for volunteers of our organization as well as in your local community during National Volunteer Week April 22-28, 2001.

Also, make sure you don't miss the date for the department judging for your community activity books in May. These books bring major points in the judging for "All State".

One more reminder, the reporting period for community activity is 1 May 2000 - 30 April 2001. Make sure you have reports in all areas for both periods. Anything submitted after 30 April is cut off and will go to the next chairman for credit for the next year.

In closing, as I have always said, I am a phone call away if my assistance is needed.

Lawrence F. Mattera
Community Activities Chairman


28. LEGISLATIVE:

While we have our financial papers in front of us, March is the ideal month to make or update our wills. Assemble all Military and Medical Records and keep them in one place. Sit down quietly and think of everything you have. Cash, life insurance, stocks, real estate etc. List vehicles, personal property notes etc. due you. Write down who you wish to leave what. Select an attorney familiar with current Virginia Law , ask him to prepare a simple will. Discuss his draft with members of your family. These actions can avoid a great deal of controversy after you are gone. Have your final will typed, witnessed and notarized.. Store it where your attorney recommends. Take your Military Discharge, Separate or DD214 to your local courthouse. Ask to have it recorded. There is no charge for this. So, that if your papers get lost , you or a family member can obtain a copy from the courthouse if needed. Now sit down and write your final burial wishes. What cemetery, open or closed casket, cremation or not, pall bearers, who is to conduct the service, grave site or chapel. Discuss all these details with your undertaker. Who is to be notified, who will be the pallbearers, and which newspaper to place the obituary in. Ask for a detailed list of individual expenses. Discuss any items you feel are not needed or necessary. Remember, that in Virginia, today a simple funeral ranges from $4,000.00 - $7,000.00. This does not include the burial plot, headstone or director's services. Cost of the casket and transportation to the cemetery is the family's responsibility. Discussion with the family members can save them money if so desired.

In Virginia, we continue to push for construction of an Alzheimer's unit in Roanoke, construction of a second state cemetery in Suffolk and construction of a second state home in Richmond. While not approved at this time, they do look good.

At the National level, Anthony J. Prinicpi has been sworn in as Secretary of Veteran's Affairs. I have met with him and found him to be aware of many things. I informed him of the additional needs of veteran's in Virginia. Next week we will go to Capitol Hill to accompany Commander In Chief, John F. Grizdak for his presentation to the Joint Committee on Veteran Affairs of the National Security and Security Goals.

Recent court decisions have been favorable to the veterans who were exposed to Agent Orange, Asbestos, Biological and Chemical Warfare Agents, Explosives, Lead, Oil, Fire, Fumes, Neurological and Radiological Agents while in the service. Also associated in the manufacturing, training, exercises, storage and handling in war time use. Progressive deterioration is now mandated by the establishment. Previous denial of symptoms is now under revision. Compensation, care and treatment may be due to many.

By keeping the pressure on every elected Official we can make Prompt Quality Medical Care a Reality, not a mere Campaign Rhetoric.

Ernest B. Glynn
Legislative Chairman

29. ENVIRONMENTAL:

Legend has it that "March comes in like a lion and goes out like a lamb". This year the Lion came early in the form of a late snow storm.

With spring right around the corner, we should make plans for our Environmental Programs. These should not interfere with other VFW programs such as: Youth, Safety or Community Affairs. They can, in fact compliment them.

POSSIBLE ENVIRONMENTAL PROGRAMS INCLUDE:

A visit to your local public officials and librarian will indicate what programs are in place and planned for your community and who will doing them. With this information in hand, a good hard working member can be appointed as Program Coordinator. Other similar organizations can be invited to participate and contribute whatever they wish. Business firms and companies can contribute money, manpower, material or loan of equipment for you project. A local fire unit may agree to supervise a controlled burning day as a training exercise.

Ask local rangers or forest rangers what species will have the best chance of survival in your location and soil. Some nurseries may offer seedlings at a lower cost. Some firms may even plant and manage a farming area by an agreement.

Keep in mind that one out of every four dollars that comes to the Treasury of Virginia is from the tourist and travel industry. One out of each six job holders owes his or her job to the products of the forest. So there is a large economic impact for a well coordinated program.

Having decided on your type of program select a date, notify news media, radio television stations and elected officials.

On the work day keep your VFW membership applications handy. Ask each volunteer if he/she or a member of their family is eligible for VFW. If so, help them fill out the form and sent it to state headquarters. Keep a log of money, materials and man hours expended. Report that in your Community Activities report.

If each of our 200 posts will conduct just one simple environmental program, then Virginia will be a better state to visit, work, live, raise our children and retire.

Programs completed now will be enjoyed by many long after we are gone.

Ernest B. Glynn
Environmental Chairman


30. RESOLUTIONS:

If not already started, now is the time for Post members to prepare their resolutions. The policy of the VFW is set by resolutions and it is imperative that we, the membership, take the time to express our views on issues that we feel are important. The great majority of resolutions originate at Post level. All resolutions of statewide, regional and national concern must be acted upon at the Department Convention. This means that cited resolutions must be approved by District and then submitted to the Department Adjutant/Quartermaster no later than 30 days prior to the beginning of the Department Convention. This year the Convention will begin on June 20, 2001 at the Sheraton Hotel, 6624 West Broad Street, Richmond, Virginia.

The importance of Post member involvement in the actual preparation of resolutions cannot be emphasized enough. The VFW is our organization and we, the members of the 197 Posts spread throughout the Commonwealth of Virginia, must get involved regarding the establishment of policy at Department and National Conventions.

In recent years the great majority of resolutions approved by Posts in the Department of Virginia were actually prepared at National VFW Headquarters. They were then sent to our Department where they were then distributed down to Post level for action. Too few resolutions were actually prepared by Post personnel in the Department. This situation must change!

The VFW 2000-2001 Leadership Manual contains an excellent section, Titled "Resolutions" on pages 128-129. It is worth reading. The preparation of a resolution is a relatively simple matter. There are two separate parts. First, there is a "WHEREAS" section which states the problem to be solved. Second, there is a "RESOLVED" section which recommends a solution to the problem.

Summing up, Post members are urged to prepare resolutions on topics deemed important.

John P. McAnaw
Resolutions Chairman


31. SPECIAL ANNOUNCEMENT

General Orders No. 7, 2000-01 series, will announce the consolidation of Francis Cannon Post No. 7589, Manassas, Virginia and Centreville Post No. 8181, Centreville, Virginia the consolidated Post to be known as Francis Cannon Post No. 7589, Manassas, Virginia. Approved February 7, 2001. The senior muster date is June 6, 1946.


32. SCOUT CHAIRMAN

We held the judging for the Department Eagle Scout of the year Saturday the 17th. The judging team selected Eagle Scout Michael H. Willemann of Venture Crew 1919 sponsored by VFW Post 1503 from the 10th District as the Department Eagle Scout of the Year.

The Department Commander, Sr and Jr vice commanders have been advised.

Michael Willemann's nomination form has been forwarded to the National VFW for the National Judging that takes place this week.

The runner up was Eagle Scout Sean Michael Shirey whose grandfather is a VFW member represented by the 8th District.

Stan Hunter
Scout Chairman


33. LIFE MEMBERSHIP DRAWINGS:

The third drawing will be held at State Headquarters May 17, 2001 during the judging and you must have 100% of the 2000-2001 quota.


34. PUBLIC RELATIONS:

Ray Chappell's year as Department of Virginia Commander is only a few months away from it's conclusion but I have not yet received any clippings (newspaper articles and photographs) from any posts to include in a Press Book I hope to present to the Commander in June. It is not to late to send anything in. Any Posts that were visited by the State Commander during the past year, that have had follow-up articles in their local newspapers, are asked to send copies of these materials to me as soon as possible.

Please send them to:
Donald Trausneck
1667 Breezy Ridge Road
Woodlawn, VA 24381-1555

Donald Trausneck
Public Relations Chairman


VFW Action Corps Application
Official: By Order of:
Robert J. Klausing Early Ray Chappell
State Adjutant State Commander