GENERAL ORDERS

__________________________________________________________________________________________

VETERANS OF FOREIGN WARS

DEPARTMENT OF VIRGINIA

NUMBER 11
FOLLOW ME

May 1, 2001

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1. STATE COMMANDER'S MESSAGE:

The judging is less than a month away. Make sure all Posts who want to enter material to be judged, have it sent to State Headquarters by the 17th of May 2001. If the judges do not have this material in front of them, you will lose out on all awards given at the State Convention in June. There will be no exceptions. Least of all don't forget about membership, as of now we are running about 97.50%, that is behind last year. Those Post Commanders who want to become an All State Commander need to get out now and call all members who haven't paid their dues for this year. Have them send it to the Post Quartermaster and mail them to State Headquarters. Make sure they are in the hands of the State Quartermaster before the 17th of May 2001. Let's not forget Jerry Mott, our Second District Commander, who passed away. It was a shock to all of us. Our prayers go out to all of the family and friends. He will be missed by all that knew him.

E. Ray Chappell
State Commander


2. REPORTS AND FORMS:

PLEASE NOTE THE INDIVIDUAL RECRUITING AWARD FORM, THE DECEASED COMRADE FORM (PLEASE NOTE NEW FORM ENCLOSED), THE COMMUNITY ACTIVITY REPORT, HOMELESS VETERANS REPORT, HOSPITAL REPORT AND EVALUATION GUIDE CAN BE FOUND ON THE WEBSITE. IF YOU DO NOT HAVE E-MAIL PLEASE LET US KNOW AND WE WILL SEND THE FORMS TO YOU. PLEASE SEND FORMS TO THE CURRENT COMMITTEE CHAIRMAN, CHAPLAIN OR STATE HEADQUARTERS.

ALSO, STARTING SEPTEMBER 2000 THE AUDIT REPORTS NEED TO BE SIGNED BY AT LEAST TWO TRUSTEES BEFORE SUBMITTING TO STATE HEADQUARTERS OR THEY WILL BE RETURNED.

Forms

3. GENERAL ORDER CUT OFF DATES:


PLEASE NOTE: ANY information to be published in the General Orders must be in by the 25th of each month. Changes of address or phone numbers within the Department must be in writing.


4. IMPORTANT INFORMATION:


The Department of Virginia, VFW now has a Homepage. Your General Orders can be found on the Homepage at http://www.vfw-virginia.com. It is now possible for individual Posts, with their own Website, to become linked to our Homepage. Posts already with Website's can incorporate a Department of Virginia, VFW link on their Website. Please contact Robert Klausing at State Headquarters: 1-800-888-3521. Also, the State Headquarters E-Mail address is KLAUSING@AOL.COM.

The Adjutant/Quartermaster has a pager and the number is 1-800-680-7682. KLAUSING@AOL.COM.Also, State Headquarters has voice mail so you can leave a message before or after hours. The State Headquarters also has a mail box located right outside the front door, where you can drop things off before and after business hours.


5. DISTRICT MEETINGS:


FIRST - 05-05-01, PHOEBUS POST 3219, 11:00 A.M. State Representative: State Junior Vice Commander Larry Mattera

SECOND - 05-20-01, NORFOLK POST 4809, Lunch 12:00 noon, meeting 1:00 P.M. State Representative: Senior Vice Commander James Tucker

THIRD - 05-12-01, THIRD DISTRICT HEADQUARTERS, 1:00 P.M. Memorial Services, meeting 2:00 P.M. State Representative: Senior Vice Commander James Tucker

FOURTH - 05-06-01, CLARKSVILLE POST 8136, 1:00 P.M. State Representative: State Judge Advocate Pete Snelling

SIXTH - 05-20-01, VINTON POST 4522, Meeting 2:00 P.M. hosted by ROANOKE POST 1264, State Representative: State Adjutant Robert J. Klausing

SEVENTH - 05-20-01, BROADWAY POST 9660, Lunch 11:30 A.M. meeting to follow State Representative: State Surgeon Mike Hoiness

EIGHTH - 05-20-01, FREDERICKSBURG POST 3103, State Representative: State Commander Ray Chappell

NINTH - 05-06-01, NARROWS POST 6000, State Representative: Past State Commander Paul Moore

TENTH - 05-20-01, DALE CITY POST 1503, Meeting 1:00 P.M. State Representative: State Junior Vice Commander Larry Mattera

ELEVENTH - 05-06-01, HARRISONBURG POST 632, Lunch 11:30 A.M., meeting 12:00 noon, State Representative: State Junior Vice Commander Larry Mattera

TWELFTH - 05-13-01, POUND POST 9600, REG 11:00 A.M., Lunch 12:00 noon, meeting to follow, State Representative: State Senior Vice Commander James Tucker

THIRTEENTH-05-06-01, COLONIAL BEACH POST 10574, 11:00 A.M. State Representative: State Inspector Ed Cluney


6. CHANGES IN ROSTER:

SENIOR VICE COMMANDER - James E. Tucker Cellular Phone (804) 400-7808

SECOND DISTRICT COMMANDER - Wesley W. Flora, 2800 Colonial Way, Suffolk 23435; Phone (757) 484-5675

THIRD DISTRICT SENIOR VICE COMMANDER - Frank J. Latham, 5002 West Leyburn Court T4, Richmond 23228; Phone (804) 264-8352

HISTORIAN - Kim DeShano, 1230 Old Clubhouse Road, Virginia Beach 23457; Phone (757) 368-0349

POST 1211 - Adjutant Thomas E. Abrials, 1901 Somerby Lane, Virginia Beach 23456; Phone (757) 427-3016

POST 8184 - Commander Jason Tomlinson, 490 Homewood Drive, Lynchburg 24502

POST 8241 - Phone (703) 821-2609

POST 10574 - Junior Vice Commander Timothy Burgess, 303 Holly Way Colonial Way, Colonial Beach 22443

POST 10657 - P O Box 2202, Ashland, 23005


7. QUARTERLY AUDIT REPORTS:

Attention is directed to Section 218, Manual of Procedure Duty of Trustess, Form P-113. Trustees Report of Audit, must be prepared in detail at the close of each quarter, on of which ended March 31st, which is NOW PAST DUE at State Headquarters.


8. DEDICATION OF THE NATIONAL D-DAY MEMORIAL, BEDFORD, VIRGINIA:

The dedication ceremony will begin promptly at 10:00 A.M., June 6, 2001, and will last approximately two hours. The event will be open to the public at no charge and on a first-come, first-served basis. Please be aware that due to the high volume of visitors expected to arrive for the ceremony, there is not a guarantee of on-site access for everyone.

Parking for the June 6 event will be entirely off-site, with shuttles running continually from each of five satellite parking areas. Sites will be located on route 460 east of the city, route 460 west of the city and route 122 south of the city. Each lot will open at 6:15 A.M. and buses will begin loading soon after. There will be one off-site handicapped parking area equipped with handicapped buses (site will be on route 122 south of the city), and one off-site parking area reserved for motorcoaches.

Please arrive as early as possible in order to avoid both road blockage close to the time of the ceremony, and to ensure as much as possible that you will be able to access the site.

All visitors must be in a remote parking area by 9:00 A.M. in order to be admitted to the site. No visitors will be allowed onto the site between 9:30 A.M. and 12:30 P.M.

A videotape of the dedication ceremony will be available for sale through the Foundation in limited quantities. The on-site gift tent will take reservations and payments for the videotapes June 6 - 10. The cost is yet to be determined. There will be on-site hospitality area selling food and drinks, as well as an area to purchase gifts and memorabilia. Umbrellas, coolers and lawn chairs will not be permitted. Individuals and groups may not display flags or banners other than on their buses or vehicles. After the ceremony, the site will be open until 4:00 P.M. Beginning June 7, the memorial will be open regularly 10:00 A.M. to 5:00 P.M., Tuesday through Sunday.


9. TRANSMITTAL OF DEADLINES FOR YEAR 2000 - 2001:

May May 31 (Thursday)
June July 6 (Friday)

The official membership close date will be the last business day of each month. All D-27's, cards and money in the house on that date will be processed and will appear on the month-end report.

Should a holiday fall on the last day of the month, the cutoff will be on the day before.

Your continued support and cooperation in ensuring that all cards are received in a timely fashion will be greatly appreciated.


10. CRITERIA FOR ALL STATE JUDGING:

Enclosed in March's General Orders was the criteria for the All State Judging. The deadline for having the Leadership Manual at State Headquarters is May 17, 2001.


11. POST ELECTIONS:

Post officers shall be installed into their respective offices at a regular or special meeting held not less than twenty (20) day nor more than sixty (60) days prior to the convening of the State Convention, but will not assume office until the Department Commander is installed. The installation may be conducted by a member in good standing, who holds or has held a rank at least as high as that of Post Commander. The Post Commander elect will select the installing officer. The installing officer does not need a warrant to install officers.


12. POST REPORT OF ELECTION REPORTS:

An individualized form will be mailed to each Post Quartermaster of record to use in reporting the names and addresses of the 2001-2002 Post Officers. Detailed instructions accompany the mailing. The Post Quartermaster is requested to complete the form immediately after the election (do not wait for the installation) and mail it back to the Adjutant General in the self-addresses, postage paid envelope. The Post Quartermaster is requested to mail the Department and the District copy to the Department Adjutant.

Commanders at all levels are requested to give maximum attention to the completion and return of these election reports to the Adjutant General and the Department Adjutant. Please stress the importance of accuracy in the preparation of these reports and the urgency of forwarding the election reports to the Adjutant General and Department Adjutant as soon as the elections have been held.


13. BUDDY POPPIES:

If you need Buddy Poppies and/or Supplies for the Memorial Day Sale, please call State Headquarters.


14. CONTEST GUIDELINES FOR COMMUNITY ACTIVITIES RECORD BOOK:

Instructions on the contest guidelines and how to prepare a record book was enclosed in March's General Orders along with the form for the front inside cover for entry. The deadline is May 17, 2001.


15. DEPARTMENT CONVENTION:

Delegates and alternates to the Department Convention shall be elected at a regular meeting of the Post held not less than thirty (30) days prior to the Department Convention. Posts are entitles to one (1) delegate and one (1) alternate for each thirty (30) members or fraction thereof in good standing in the Post at the time of the election or as the Department By-Laws provide. A Delegate and Alternate form was enclosed with last month's General Orders.


16. ATTENTION ALL POSTS:

Attention is directed to Section 213 of the National Constitution and By-Laws concerning arrearage of Posts for membership reports. National, Department, or District Dues, National Convention registration, poppy money, supply money or other financial obligations, or failure to the office of Quartermaster bonded, or failure to submit quarterly Post Trustees of Report of Audit. Posts that are delinquent in any of the aforementioned shall be deprived of all representation in District, Department and National Convention.


17. STATE CONVENTION:

The 79th Annual Convention for the Department of Virginia will be held June 21-24, 2001, at the Sheraton, Richmond, Virginia. Enclosed is the agenda.

PLEASE NOTE: Absolutely no cooking allowed in rooms this includes the Hospitality Rooms. If you need tablecloths, bring your own. None of the Hospitality Rooms will be allowed open during the meetings. No Signs or Posters on the walls or elevators, if you need a sign, contact the Hotel's Sales Department.


18. DISTRICT CONVENTION:

Delegates and alternates to District Conventions shall be elected at a regular Post meeting held not less than thirty (30) days prior to the District Convention at which District Officers are to be elected; one (1) delegate and one (1) alternate for each fifteen (15) members or fraction thereof in good standing in the Post at the time of the election or as the Department By-Laws provide. Pursuant to Section 405 of the National By-Laws and Manuel of Procedure, each District shall hold an annual District Convention for the purpose of electing District Officers, such Convention to be held not less than ten (10) days nor more than (60) days prior to convening of the Department Convention. District Officers shall not assume the duties of their office until the Department Commander is installed. District Officers shall not be installed or assume the duties of their office until proof of eligibility has been submitted and properly reviewed in accordance with Section 414 of the National By-Laws.


19. STATE MIP PROGRAM:

Posts that sign up MIP members will be able to count them toward making Posts 100% for All State Post, therefore, allowing Post Commanders and Quartermasters, to make All State Commanders and Quartermasters. District Commanders whose Posts sign up MIP members can count them in making All State District Commander providing all Posts in his District are 100% in membership.

There is no money in the budget for personal recruiting awards, therefore, State will not be giving any personal awards.

Personal awards are being given by National (see 2000-2001 Membership Campaign).

All MIP members must be into State Headquarters no later than 17 May 2001 to be used in the State Judging. If you failed to meet this deadline, you lose out (there will be no exceptions).

Ray Chappell
State Commander

20. HOSPITAL REPORT:

Out of 198 Posts in the Department, I have received reports from 125 Posts. That is 63.1% reporting for the Department this half. I know that there is more being done, it's just not getting reported. It has been a good year, but we could have done a lot better if we would only report what we do. Congratulation's to District's 1, 2, 3 and 6 for being 100% in both half's of the reporting period.

Michael J. Hoiness
Hospital Chairman

21. DISTRICT COMMANDER:

As all of you know we are nearing the end of another membership year and still have a ways to go to reach the 100 percent mark. For our Department, I am asking each of you to put forth some extra effort to insure that we reach our goal and help our State Commander Ray Chappell become a well deserved All American State Commander. As District Commanders each of you are in the best position to insure personal contact with your Post Commanders and Quartermasters. First review the membership status of each Post in your district. Then please take time to contact each of them personally concerning the membership status, asking their assistance in getting those needed members. We all know that the most effective way of getting new members and collecting dues from unpaid continuous members is by personal contact. Ask your Post Commanders and Quartermasters to review their membership roster and: a. When possible have a pair of members visit some of those who haven't renewed for the year and see if they can collect some dues. Remember that some members might be ill or have some other reason that dues have not been paid and could possibly be paid for by the Post from their relief fund. b. When a personal visit is not possible or practical seek the assistance of Post members by giving them a list of 5 unpaid members to contact encouraging them to pay their dues direct to National or to the Post Quartermaster. Remember that the members who never help out are too often never asked to do so. c. Encourage each Post to see if they can schedule a day or so to have a recruiting table set up at a high volume business establishment in the Post area. Don't forget to obtain permission to recruit for membership from the owner. d. Finally let's each do whatever it takes these last few months to put Virginia over the top and again this year become an All American Department. Thank you for what you have done in the past and continue to do for our great organization.

Paul T. Moore
Past State Commander


22. COMMUNITY ACTIVITIES RECORD BOOK:

The deadline for the Community Activities Record Book to State Headquarters is May 17, 2001.

Instructions on the contest guidelines and how to prepare a record book are enclosed in February's General Orders.


23. AWARDS:

In last month's General Orders there were entry forms for two awards. The deadline is May 17, 2001 for the following entries to State Headquarters: George C. Dalby Perpetual Trophy and the George E. McCracken Honor Guard/Color Guard Plaque.


24. ANNUAL JUDGING BY DEPARTMENT AWARDS AND CITATIONS COMMITTEE:

The Awards and Citation Committee will meet on Friday, 18 May, and Saturday, 19 May 2001. To determine the winners of various competitive categories for VFW Year 2000-2001 these include:

A. All State Posts/Commanders/Quartermasters
B. All State District Commanders
C. Chief of Staff or Membership Chairman Award
D. Samuel B. DeVaughan Membership Award
E. George C. Dalby Award for Outstanding VFW Program Participation
F. Richard A. Guager Award for Americanism
G. George E. McCracken Award for Best Honor Guard/Color Guard
H. Clair B. Poff Public Relations Award for Best Post Newsletter
I. Best Community Service Record Book

IMPORTANT!!

DEADLINE for receipt of input regarding the competitive categories described above, at VFW Department of Virginia Headquarters, Staunton, VA is CL0SE OF BUSINESS (7:00 PM) THURSDAY, 17 MAY 2001.

Details concerning the Department's Awards and citations program were published in the membership campaign in the General Orders for July 2000. This information is also available through the Department's website: http://www.vfw-virginia.com.

John P. McAnaw
Acting Chairman

Awards and Citations Committee

25. COMMUNITY ACTIVITIES REPORT:

Comrades, the reporting period for this year has come and gone. As of 1 May your reports should be reporting for next year. Reports can continue to come to me and I will hold them until the next Chairman is announced and pass them on or you can send them to State Headquarters and a file can be maintained until the new Chairman assumes responsibilities. Please remember to have your COMMUNITY ACTIVITY BOOKS to Department Headquarters NO LATER THAN, 17 MAY. As listed in previous General Orders all judging will take place on the 18 & 19 of May. Please make sure that all forms are included so that your entry will not be disqualified, as well as help us identify whom to return the books to.

Larry Mattera
Community Activity Chairman


26. POST RECOGNITION AWARDS:

(1) Victory Streamer for exceeding previous years' membership by May 31st. (2) Post citation for exceeding previous years' membership by May 31st. (3) 100% plus Post Commander and Post Quartermaster pins to Posts exceeding 100% by May 31st. (4) Distinguished Service Post Commander lapel pin for Commanders of Posts that renew all of their prior year's membership except those who died, transferred or moved away.


27. SAMUEL B. DeVAUGAN MEMBERSHIP AWARD:

The Samuel B. DeVaughan Membership Award is awarded to the Comrade who recruits the most new and/or reinstated members in the 2000-2001 Membership Year, excluding Post Quartermasters. Post Quartermasters are entitled to participate in most phases of the State Membership Campaign and are eligible to earn other individual awards. Deadline to State Headquarters is May 17, 2001.


28. W. B. SHAFER, JR. MEMBERSHIP AWARD:

The W. B. Shafer, Jr. Membership Award will be awarded to the Post making the greatest percentage gain in membership shown by the State Membership Report dated May 17, 2001. The award is made possible by W. B. Shafer, Jr. who is the "Father of the World War I Adjusted Compensation Act."


29. W. I. WOODDELL MEMORIAL POST QUARTERMASTER AWARD:

The W. I. Wooddell Memorial Post Quartermaster Award is awarded annually to the Post Quartermaster who has shown outstanding dedication to his Post and the Department. The recipient is to be selected by a committee headed by the State Quartermaster, and the award will consist of a custom-lettered citation from National Headquarters, plus a check in the amount of $300.00 from the Department.


30. DISTRICT AND STATE OFFICERS:

State Officers and District Commanders need to get their expense vouchers turned in as soon as possible. If you find you may need an increase, please correspond to Paul T. Moore before June 20, 2001, otherwise no additional monies will be expended.


31. COMMANDER'S LUNCHEON:

Enclosed is a form for the Commander's Club Luncheon to be held at the Sheraton Richmond on June 22, 2001.

Commander's Club Luncheon

32. STATE CONVENTION - OFFICERS REPORTS:

State Officers, District Commanders and Committee Chairmen, please turn in a written report of your activities for 2000-2001 prior to June 25, 2001, to Robert J. Klausing, State Adjutant/Quartermaster, if you wish for them to be published in the "Minutes of the 79th Annual Convention".


33. STATE CONVENTION GOLF TOURNAMENT:

An application form is enclosed in the General Orders for the State Convention VFW Golf Tournament. Return with registration fee of $50.00 to Bill Vigar by May 11, 2001.

When: Thursday 21 June 2001 Shotgun Start

Where: The Hollows - located at Montpelier. Take Route 33 North (Staple Mills Road) 5 miles and turn right on Route 670 to stop sign and turn left on Route 657 until you see course on left.

Why Have A Tournament? Opportunity for Veterans to have fun and a program that benefits children at the Richmond Children's Hospital.

How Can You Help? If you don't play, talk others into playing - It's open to the public. We need hole sponsors only $100.00 for community recognition. We need sponsors to donate doors prizes such as: sleeves of golf balls, golf towels, tees, golf clubs, golf bags etc. We will accept any donation.

PRIZES

1st Place Team $400.00

2nd Place Team $300.00

3rd Place Team $200.00

4th Place Team $100.00

PLEASE HELP THE VFW MAKE THIS THE BEST TOURNAMENT EVER * IT'S A GREAT PLACE TO PLAY AROUND

For further information, please contact Bill Vigar at (540) 434-9972

An application form is enclosed in the General Orders for the State Convention VFW Golf Tournament.

Return with registration fee of $50.00 to Bill Vigar by May 11, 2001.


34. IMPORTANT 2001- 2003 DATES:

May 1, 2001 VFW Loyalty Day.

Department selection due at National for the new VFW Volunteer of the Year.

June 1, 2001 Department 12 month Community Service Work Report (hours and dollars) and Department selection of their Outstanding Community Service Post(s) due to National.

August 18-24, 2001 National VFW Convention, Milwaukee, Wisconsin.

September 6-9, 2001 Commander-in-Chief's Homecoming, Boyne Highlands Resort, Petosky, Michigan

October 28, 2001 Statue of Liberty Birthday Celebration, Liberty Island, New York

November 15-18, 2001 Southern States Conference, Savannah, Georgia.

February 24-28, 2002 VFW National Legislative Conference, Washington, DC, Hyatt Regency Capitol Hill.

April 4-7, 2002 National VFW and Ladies Auxiliary Community Service Conference, Washington, DC, Hyatt Regency Crystal City.

August 23-30, 2002 National VFW Convention, Nashville, Tennessee.

August 23-29, 2003 National VFW Convention, San Antonio, Texas.


35. SCHOOL OF INSTRUCTION:

2001 July 12-15 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $62.00; phone 804-528-2500

2002 July 11-13 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $65.00; phone 804-528-2500

2003 July 10-12 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $69.00; phone 804-528-2500


36. FALL COUNCIL MEETINGS:

2001 September 21-23 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; phone 804-528-2500

2002 September 12-14 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $65.00; phone 804-528-2500

2003 September 11-13 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $69.00; phone 804-528-2500


37. WINTER COUNCIL MEETINGS:

2002 January 17-20 Ramada Inn & Conference Center, 500 Merrimac Trail, Williamsburg, Virginia 23185;
phone 1-800-666-8888;
Rates Single/Double $45.00

38. STATE CONVENTIONS:

2001 June 21-24 Sheraton, 6624 West Broad Street, Richmond, VA 23230;
Single/Double $81, Triple/Quadruple $94 plus tax;
Phone: 1-804-285-1234; Fax 1-804-288-3961

2002 June 5-10 Sheraton, 6624 West Broad Street, Richmond, VA 23230;
Single/Double $81, Triple/Quadruple $96 plus tax;
Phone: 1-804-285-1234; Fax: 1-804-288-3961

2003 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Phone: 1-804-285-1234; Fax: 1-804-288-3961


39. REVISION OF DEPARTMENT BY-LAWS:

In accordance to Section 505 of the National By-Laws, it is recommended that the following changes be adopted, incorporated into the VFW, Department of Virginia By-Laws; and forwarded to the Commander-in-Chief for approval. 1. Under Article III, Posts-Delete the words/number Section 1. 2. Under Article V, Department -Section 2, Committees , Subsection A-Change paragraph to read-To facilitate the work of the organization and to assist the Department Commander AND THE Council of Administration in the advancement of the causes of the Veterans of Foreign Wars, the following committees are hereby appointed: Americanism, Auditing, Awards and Citations, Budget and Finance, By-Laws, Civil Service and Employment, Community Activities, Credentials, Department Headquarters and Property, Environmental, Hospital, Legislative and Resolutions, Loyalty Day, Membership, Public Relations, Safety, State Convention, Time and Place, Virginia Cottage, Voice of Democracy, Welfare Service, Youth Essay, and Youth Activities. Section 2. Committees, Subsection B-Change paragraph to read-The Department Commander shall appoint and/or disband such other committees as deemed necessary. The committees shall serve during the current administration. 3. Under Article V, Department-Add-Section 3, Standard Operating Procedures (SOP). The routine operations of the Veterans of Foreign Wars, Department of Virginia shall be specified in the Standard Operating Procedures (SOP).

Respectfully Submitted,
Peter M. Snelling
By-Laws Committee Chairman

40. LEGISLATIVE:

It would be ridiculous of me to try to predict what the Virginia General Assembly will or will not do for the veterans of Virginia before they go home on Thursday the 26th of April. We hear a lot about redistricting and car tax but nothing about the veterans. You can rest assured that we will monitor their actions. We will do whatever we can to make sure every dollar obtained is at the local, state and federal level. Meanwhile, we must go over our financial, pension and funeral plans. Please don't say I do not have to worry about these things after I'm gone. Collect all of your medical and military documents and store them in one place. Make and update your will. Discuss anything you wish to leave to a particular individual with family members. Discuss your plans with your lawyer who should be familiar with Virginia law. Most will prepare a simple will for about $300.00. This is money well spent. It will expedite whatever you have left whether it's cash, pension, retirement, stocks, real estate, vehicles or even personal belongings. This is your right while you are still alive. Upon your death, the law not your family will govern. Time may have made your prior beneficiary designations obsolete today. Discuss all of the details regarding your funeral with family members and your local undertaker. Ask for an itemized statement not a lump sum. See if you can reduce your expenses by deleting unnecessary items. If you are not going to have an open casket or viewing, just a simple grave side service at the cemetery, this may reduce some of your expenses. Without a burial site a simple funeral in Virginia will run about 5-7 thousand dollars. Where will that money come from? Undertakers usually ask for this up front. Headstones can be furnished to private cemeteries but the cost of opening and closing the grave and setting the government headstone must be absorbed by the family. I suggest that each one of you speak with a family member or friend and examine the cost of each item to see whether or not it can be eliminated to keep expenses down. The VFW can provide a good steel casket to your undertaker starting at $1,350.00. It is a good idea to visit the cemetery you select with your family and confer with the Director. Make sure there is a plot available for you and your family member if needed later. WARNING: There seems to be a number of scams circulating in the area this year. Before signing any agreement, whether it is to purchase or refinance a home, car, boat furniture or to consolidate your debt, find out the total cost of interest and any other hidden charges. Inquire about payments and the consequences of defaulting. Do not jeopardize the equity in your home. Discuss these details with your own attorney.

Ernest B. Glynn
Legislative Chairman

41. ENVIRONMENTAL:

Now that spring is here at hand, we can look around and see what we can do to make our Post area's more attractive. Having been recently appointed to the National Committee on Citizenship Education and Community Service in Crystal City, I attended the National Meeting. Over 1,000 members were in attendance where the information given out was really tremendous. All sorts of activities were reported. Many showed that in Virginia we could work more closely with our Auxiliaries. Across the country, a total of 13,000,000 man hours of volunteer work was reported. The value of the volunteer work was estimated at 15 million dollars. All sorts of programs were reported. So we have a golden opportunity in Virginia to work closely with groups that have a common interest. Wildlife, audubon, scenic, garden clubs and so many others. Programs to recycle and conserve materials, programs to adopt a segment of streams, or highways are also becoming popular. Also, now that Memorial Day is close upon us, we can visit the cemeteries that are close to our Post and where our families are buried. So many have mature trees with overhanging limbs that should be cut and trimmed. Headstones should be washed and cleaned of any bird droppings, tree, sap and moss. Permission from the cemetery Director is necessary, but I feel that any help the VFW will give would be appreciated. Many areas would benefit from a good raking, a few loads of topsoil and re-seeding. All of this will make our area a better place to visit, live, work, raise our children and retire. Be sure to keep careful records of man hours, money and material expended. This should be forwarded to State Headquarters on the community activity form. Also on the work day, be sure to ask all of the volunteers to join the VFW if they are eligible. Help them fill out the membership forms and send them into State Headquarters. Good volunteers make good members. Keep in mind this is one way the VFW can demonstrate our care and concern to the local communities.

Ernest B. Glynn
Environmental Chairman

42. RESOLUTIONS:

If not already started, now is the time for Post members to prepare their resolutions. The policy of the VFW is set by resolutions and it is imperative that we, the membership, take the time to express our views on issues that we feel are important. The great majority of resolutions originate at Post level. All resolutions of statewide, regional and national concern must be acted upon at the Department Convention. This means that cited resolutions must be approved by District and then submitted to the Department Adjutant/Quartermaster no later than 30 days prior to the beginning of the Department Convention. This year the Convention will begin on June 20, 2001 at the Sheraton Hotel, 6624 West Broad Street, Richmond, Virginia.

The importance of Post member involvement in the actual preparation of resolutions cannot be emphasized enough. The VFW is our organization and we, the members of the 197 Posts spread throughout the Commonwealth of Virginia, must get involved regarding the establishment of policy at Department and National Conventions.

In recent years the great majority of resolutions approved by Posts in the Department of Virginia were actually prepared at National VFW Headquarters. They were then sent to our Department where they were then distributed down to Post level for action. Too few resolutions were actually prepared by Post personnel in the Department. This situation must change!The VFW 2000-2001 Leadership Manual contains an excellent section, Titled "Resolutions" on pages 128-129. It is worth reading. The preparation of a resolution is a relatively simple matter. There are two separate parts. First, there is a "WHEREAS" section which states the problem to be solved. Second, there is a "RESOLVED" section which recommends a solution to the problem. Summing up, Post members are urged to prepare resolutions on topics deemed important.

John P. McAnaw
Resolutions Chairman

43. BOY SCOUT:

Our Department Eagle Scout of the Year, Michael Willemann, was selected for Second Place in the National VFW competition. The Department Commander will recognize him on 21 June at the Department Convention. Our Department Scouting Team representatives have an opportunity to help spread the word about the VFW support of Scouting: The National Commander of the VFW made a very positive statement about his position on Scouting in the April VFW magazine. The Department Scouting Team should assist Districts and posts in collecting copies of the April magazine after members have read it and redistribute to high visibility locations such as Doctor and Dental Offices, American Legion, Lions Clubs, and Kiwanis Clubs to help spread the publicity. Local Scout Executives would be most happy to receive a copy of the magazine.

Stan Hunter
Boy Scout Chairman


44. DIVERSITY COMMITTEE:

As most of you know, the Department of Virginia now has a Diversity Committee that was ordered by the Commander-In-Chief along with all of the other Departments. The Districts should now have Chairpersons and we are looking forward to wrapping up our first year. The Mission Statement of the National Committee, chaired by Jerry Riley from the Department of Oklahoma is "Determining how we may be more inclusive as an Organization and how we may better address concerns and issues affecting Women, African Americans, Hispanics and all groups of minority veterans". The goal set forth by National Headquarters is to recruit ALL qualified Veterans into our great Organization regardless of race, creed, color, cultural background, gender, religious preference, profession, educational background and/or disabilities. It is the task of the Diversity Committee to find better ways in which to accomplish this. Each District Chairperson was provided with a Diversity Survey Form to be completes by each Post. This survey was developed by the Department of Virginia Committee and has received approval from the National Committee for use by other Departments. If your Post has not received the Survey, please request one from your District Chairperson or from me and I will see that you are provided with one to complete. The response so far has been very good. If you have any questions please notify the Direct Diversity Chairperson or notify me. I thank all Posts for their cooperation with completing these forms. In Virginia, we don't just value Diversity in the VFW, we strive for it!

Jim Kerr
Diversity Chairman


45. DEEPEST SYMPATHY:

We would like to express our deepest sympathy to the family of Second District Commander William J. Mott who passed away on April 19, 2001.


Official: By Order of:
Robert J. Klausing Early Ray Chappell
State Adjutant State Commander

Past Department Presidents and Commanders Breakfast