|VETERANS OF FOREIGN WARS||
DEPARTMENT OF VIRGINIA
TO ACHIEVE IS TO BELIEVE
June 1, 2002
1. STATE COMMANDERS MESSAGE:
Can you really believe this year is over? It seems just like yesterday I was standing in the Sheraton taking the oath for the office for the Department of Virginia. Again, thanks to all of you for making this a successful year. I also would like to say thanks to all of the wives and significant others of my Line Officers for being so patient during their absence doing VFW business. Let me also say, all your Quartermasters have been a real joy to work with this membership year. Bob, as we refer to, has done a yeoman's job in keeping the Department's feet to the fire, as it relates to it's membership. Again, I would be remiss if I go without mentioning Pete, Mike, Bob, Dan from our National Office and Larry in his absence for the membership during the round-ups in the Department. June and I really enjoyed the cruise, it was absolutely wonderful. We stand ready to do it again, if you are still passing out rewards. We would like to thank all of you for the opportunities given to serve the best Department in the Third Division in the nation. Just prior to our departure, Bob called and said to me that your Department was 100% for 2001 - 2002. Look forward to seeing you in Richmond and wish each of you running for office all the luck in the world. Your Commander is now signing off.
Yours in Comradeship,
James E. (Jim) Tucker
2. GENERAL ORDER CUT OFF DATES:
Membership Transmittals must be received at State Headquarters no later than June 27, 2002 to be counted for the month of June. PLEASE NOTE: ANY information to be published in the General Orders must be in by the 25th of each month. Changes of address or phone numbers within the Department must be in writing or via e-mail.
3. IMPORTANT INFORMATION:
The Department of Virginia, VFW now has a Homepage. Your General Orders can be found on the Homepage at http://www.vfw-virginia.com. It is now possible for individual Posts, with their own Website, to become linked to our Homepage. Posts already with Website's can incorporate a Department of Virginia, VFW link on their Website. Please contact Robert Klausing at State Headquarters: 1-800-888-3521. Also, the State Headquarters E-Mail address is email@example.com. The Adjutant/Quartermaster has a pager and the number is 1-800-680-7682. The State Headquarters also has voice mail, where you can call and leave messages before or after business hours. The State Headquarters also has a mail box located right outside the front door, where you can drop things off before and after business hours.
4. DISTRICT MEETINGS:
FIRST - 09-29-02, EXMORE POST 4856, Meeting 11:00 a.m.
SECOND - 08-17-02, VIRGINIA BEACH POST 392, 12:00 noon
THIRD - 09-07-02, THIRD DISTRICT HEADQUARTERS, Meeting 2:00 p.m.
FOURTH - - TBA
FIFTH - 08-17-02, HALIFAX POST 8243, Lunch 12:00 noon , Meeting 1:00 p.m.
SIXTH - TBA
SEVENTH - 09-08-02, LURAY POST 621, Meeting 11:30 a.m.
EIGHTH - 09-22-02, CULPEPER POST 2524, Meeting 1:00 p.m.
NINTH - TBA
TENTH - TBA
ELEVENTH - 09-08-02, STAUNTON POST 2216, Meeting 11:30 a.m.
TWELFTH - TBA
THIRTEENTH - 09-01-02, CLINTWOOD POST 8979, Lunch 11:00 a.m., Meeting 12:00 Noon
5. CHANGES IN THE ROSTER:
Budget and Finance Chairman - Paul T. Moore, FAX (540) 864-7998
10th District Quartermaster - C. Lee Willoughby, 4244 D Wagon Wheel Court, Harrisburg, PA 17109
POST 4637 - Quartermaster Posey G. Young, Sr., 220 Old Well Road, Spencer 24165, (276) 957-1528
POST 7638 - FAX (540) 832-0727
POST 9382 - Quartermaster Richard J. Lauver, 5908 Wayne Avenue, Suffolk 23435-1826, (757) 484-7599
POST 2216 - DLHALL@NTELOS. NET
POST 7638 - firstname.lastname@example.org
6. REPORTS AND FORMS:
Please note the Individual Recruiting Award Form, the Deceased Comrade Form, the Community Activity Report, Homeless Veterans Report, Hospital Report and Evaluation Guide can be found on the Website. If you do not have E-Mail please let us know and we will send the forms to you. Please send forms to the current Committee Chairman, Chaplain or State Headquarters. The new forms are now on the website. Please discard any old forms you may have.
Also, starting September 2000 the Audit Reports need to be signed by at least two Trustees before submitting to State Headquarters or they will be returned.Forms Revised May 2002
Please send any donations (WWII, phone cards, etc.) to VFW State Headquarters, P O Box 2067, Staunton, VA 24402.
8. QUARTERLY AUDIT REPORTS:
Attention is directed to Section 218, Manual of Procedure Duty of Trustees, Form P-113. Trustees Report of Audit, must be prepared in detail at the close of each quarter, on of which ended March 31st, which is NOW PAST DUE at State Headquarters.
9. IMPORTANT 2002-2005 DATES:
August 24-30, 2002 National VFW Convention, Nashville, Tennessee.
September 12-15, 2002 Commander-in-Chief's Homecoming, Ontario, California.
Oct 31-Nov 3, 2002 Southern Conference, Little Rock, Arkansas.
March 9-12, 2003 Community Service Conference, Washington, DC.
March 10-13, 2003 Legislative Conference, Washington, DC.
August 23-29, 2003 National VFW Convention, San Antonio, Texas.
August 14-20, 2004 National VFW Convention, Cincinnati, Ohio.
August 20-26, 2005 National VFW Convention, Salt Lake City, Utah.
10. ELECTION REMINDER:
All Posts are reminded to send in Election Reports to National and State Headquarters as soon as elections are held. All Posts are encouraged to refer to Section 217 of the Constitution and By-Laws Manuel of Procedure entitled Nomination, Election, Installation and Term of Office.
Your Election Report must be turned into State Headquarters in order for the information about your Post to be printed in the 2002-2003 Roster. Listed below are Posts that have not sent in the 2002-2003 Election Report to State Headquarters. Please so by the State Convention, or your Post will be in arrears and NOT be eligible to vote.
|District 1 - 9358||District 8 - 472, 1177, 4468, 9865|
|District 3 - 394, 2239, 9224, 11124||District 9 - 2719|
|District 4 - 7559, 8228, 8599, 8902, 9618||District 10 - District, 609|
|District 5 - 2820, 7443||District 11 - 4204, 4989, 7578, 7814, 9794|
|District 6 - 1444, 1841, 2515, 9805||District 12 - 8652, 10673|
|District 7 - 2123||District 13 - 7638, 8717|
All Posts are reminded to forward the names of all delegates and alternates to State Headquarters. All delegates, alternates and State Officers must register upon arriving at the State Convention.
12. COMMANDER'S LUNCHEON:
Enclosed is a form for the Commander's Club Luncheon to be held at the Sheraton Richmond West on June 7, 2002.Commander's Luncheon
13. PRESIDENT'S AND COMMANDER'S BREAKFAST:
The President's and Commander's Breakfast will be held at the Sheraton Richmond West on June 8, 2002.President's and Commander's breakfast
14. SOUTHERN CONFERENCE PARTY:
|DATE||Wednesday evening, August 28, 2002|
|LOCATION||Scoreboard Bar and Grill located across the street from Opryland's main entranced less than 2 blocks, an easy walk, some transportation also provided for those needing it|
|TYPE SETTING||Outdoors, large parking lot, large tent (1,000 people), tables and chairs. Each state will have their own area with tables, chairs, state flag, etc.|
|MENU||Bar-B-Que & brisket, baked beans, coleslaw, cornbread, planning to feed 2,000 plus|
|DRINKS||Mixed drinks, beer, soda and iced tea|
|ENTERTAINMENT||"Branded Country Band" is a show-type band doing many impersonations of country entertainers - good listening or dance, very entertaining|
UPCOMING 2002 ELECTIONS - TOWN HALL MEETINGS
District and Post Commanders for VFW Year 2002 - 2003 will officially take office when the incoming Department Commander assumes his duties at the Department Convention in Richmond, 6 - 9 June 2002. This is an election year and the Department of Virginia strongly endorses efforts to get VFW members involved in the political process by helping voters to better understand the issues and where candidates stand on cited issues. A very effective way to accomplish these two objectives is for Districts and Posts to host "Town Hall Meetings". Guidelines on how to prepare for a Town Hall Meeting are listed below. Now is the time to commence planning for such an event.
ORGANIZING A TOWN HALL MEETING
*CONSIDERATIONS FOR SELECTION OF MEETING LOCATION
*EXTEND LETTERS OF INVITATION TO SENATOR AND TO OTHER APPROPRIATE
*PROMOTE TOWN HALL MEETING
*SELECTION OF MODERATOR
*MAINTAIN CONTROL OF MEETING
*SEEK HIGH VISIBILITY FOR MEETING
IMPORTANT! PROPOSED AMENDMENT TO BOTH THE NATIONAL BY-LAWS AND TO THE MANUAL OF PROCEDURE REGARDING ARTICLE XIII-MEN'S AUXILIARY
Delegates to the Department Convention in Richmond, 6 - 9 June 2002, will vote to either approve or reject a proposed Amendment to the National By-Laws and a proposed Amendment to the Manuel of Procedure. BOTH CONCERN ARTICLE XIII-MEN'S AUXILIARY. Members of the VFW Department of Virginia, particularly delegates to the Department Convention, should carefully read both proposed amendments. An understanding of the contents will save time when each Amendment is brought to the floor at the Convention cited proposed Amendments are as follows: shown below is the breakout of Resolutions that will be voted on at the Department Convention in Richmond, 6 - 9 June 2002:
Submitted National VFW Headquarters - 106
Submitted by Department Posts/Officers - 10
The number of resolutions received from National VFW Headquarters is less than last year. A high percentage of cited Resolutions are non-controversial. The Resolutions Committee, during the course of two meetings, has carefully reviewed every submitted Resolution. It's recommendations will be made at the Convention.
PROPOSED AMENDMENT TO THE NATIONAL BY-LAWS
ARTICLE XIII - MENS AUXILIARY
Section 1301 - Formation
A Post, if the By-Laws of the Department having jurisdiction so provide, may form an association separately constituted as a subordinate unit. The Department in which the Post is located shall charter such unit. Such association shall be subject to the rules established by the respective Department Convention, Department Commander and Post. Departments are not authorized to issue charters to units other than those sponsored by a Post. Formation, control and disbandment of these associations, as well as suspension or cancellation of charters, shall be in the manner prescribed in the Manuel of Procedure and as may be provided in Department By-Laws not inconsistent with the Manuel.
Section 1302 - Eligibility
Membership in the Mens Auxiliary to the Veterans of Foreign Wars shall be limited to husbands, widowers, fathers, grandfathers, sons, grandsons, brothers and half brothers who attained that status prior to age sixteen (16) of persons who were or are eligible for membership in the Veterans of Foreign Wars of the United States. Members must not be less than sixteen (16) years old. Persons eligible for membership in the Veterans of Foreign Wars of the United States shall not be eligible for membership in the Mens Auxiliary.
Section 1303 - By-Laws, Rules of order and Order of Business
The By-Laws adopted by any such auxiliary shall not conflict with the Congressional Charter, By-Laws, Manuel of Procedure, Ritual, or laws and the usage of Veterans of Foreign Wars of the United States or Department. Such By-Laws shall conform to rules prescribed by the respective Department or Post.
Section 1301 - Organization and Disbandment of Mens Auxiliaries
(a) Formation. Mens Auxiliaries may be hereafter formed in accordance with the following provisions and such other provisions as may be required by Department By-Laws. No Mens Auxiliary shall be formed, unless approved by two thirds (2/3) vote of the Post membership present at a regular or special meeting, due notice of proposed formation having been given the entire membership in writing at lease one week prior to a regular meeting, or special meeting called for the aforementioned purpose. Each Mens Auxiliary shall be subject to the jurisdiction of the Post under which it is affiliated. It shall also be subject to the jurisdiction of the Department Convention, Council of Administration and Commander of its respective Department of the Veterans of Foreign Wars of the United States with respect to matters of authority. Each Mens Auxiliary shall function in accordance with the By-Laws of the Department issuing the charter and the Post with which it is affiliated or lawful orders issued by Department Council of Administration or Department Commander.
(b) Suspension and Discontinuance. The Department Commander may suspend, for a period not to exceed sixty (60) days, or cancel the charter of any Mens Auxiliary, upon the recommendation of the Post to which the Auxiliary is affiliated, or under such other conditions as may be provided in Department By-Laws. A Post may, by vote of eighty (80) percent of its members present at a meeting following a written notice mailed or delivered to each member of the Post in good standing at least ten (10) days before said meeting, vote to request cancellation of the charter of its Men's Auxiliary. The notice must the contemplated action and reason therefore. If the Post votes to request suspension or cancellation of the charter of its Mens Auxiliary, it shall certify in writing and forward same to the Department Commander. While the Charter of a Mens Auxiliary is suspended, said unit shall not be permitted to function and officers thereof shall be without authority.
(c) Disposition of Property. In the event of a surrender, cancellation or forfeiture of a Charter of a Mens Auxiliary, all official records, money and other property shall immediately become property of the Post.
(d) Reports. The President of the Mens Auxiliary shall, within thirty (30) days after induction into office, submit to the Post Commander an itemized report of financial status of the association over which he is presiding officer. Such reports shall be acknowledged by the Post Commander during the nest regular meeting and may be read to the members assembled. The Auxiliary shall also provide the Post with the names and addresses of its members. At least annually, the Post shall provide the names and addresses of Auxiliary members, and such other information as may be required by Department By-Laws, to the Department issuing the Charter, which information shall also be provided to National Headquarters.
John P. McAnaw
16. BUDDY POPPIES:
Effective June 1, 2002, it will be necessary to increase the cost of poppies per thousand. The new pricing will be $102.00 per thousand to include shipping.
17. STATE CONVENTION-OFFICERS REPORT:
State Officers, District Commander and Committee Chairmen, please turn in a written report of your activities for 2001-2002 prior to June 5, 2002, to Robert J. Klausing, State Adjutant/Quartermaster, if you wish for them to be published in the "Minutes of the 80th Annual Convention".
18. SCHOOL OF INSTRUCTION:
2002 July 13-14 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $65.00; phone 434-528-2500
2003 July 10-12 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $69.00; phone 434-528-2500
19. FALL COUNCIL MEETINGS:
2002 September 13-15 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $65.00; phone 434-528-2500
2003 September 11-13 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $69.00; phone 434-528-2500
20. STATE CONVENTIONS:
2002 June 6-9 Sheraton, 6624 West Broad Street, Richmond, VA 23230: Single/Double $81, Triple/Quadruple $96 plus tax; Phone: 1-804-285-2000; Fax: 1-804-288-3961
2003 June 19-22 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Phone: 1-804-285-2000; Fax: 1-804-288-3961
Rooms will be blocked until May 28, 2003 then released for general sale on first-come, first-serve basis
21. STATE CONVENTION:
The 80th Annual Convention for the Department of Virginia will be held June 6-9, 2002 at the Sheraton, Richmond, Virginia.
PLEASE NOTE: Absolutely no cooking allowed in rooms this includes the Hospitality Rooms. If you need tablecloths, bring your own. Non of the Hospitality Rooms will be allowed open during the meetings. No Signs or Posters will be allowed on the walls or elevators, if you need a sign, contact the Hotel's Sales Department.
22. NATIONAL CONVENTION:
August 24-30, 2002 Nashville, Tennessee
Housing Forms should be mailed to Gaylord Opryland Resort & Convention Center, 2800 Opryland Drive, Nashville, TN 37214. You may also make your reservation by calling the hotel @ 615-883-2211.
Section 222 of the Manual of Procedure required each Post to register, in advance, at least one delegate to the VFW National Convention by payment of a fee in the amount of $10.00. The on-site registration is $12.00. All advance registrations should be mailed to the VFW National Headquarters, 406 West 34th Street, Kansas City, MO 64111, ATTN: Convention Registration.
The National Convention Banquet will be Monday, August 26, 2002, at 7:000 p.m. Tickets for the banquet are $50.00 each and must be purchased through Department Headquarters.
Enclosed is a list of events.National Convention Schedule
23. DIVERSITY COMMITTEE:
As I write this I have just completed a very busy Memorial Day weekend, as I know that many of you have as well. This is my last report in the General Orders until after the Department Convention. The Diversity Committee will no longer exist after this year or at least not it's the present form. The Committee will be known as the Veterans Advocacy Committee and you will be informed as more information is known about this Committee. I want to take this opportunity to thank the Line Officers and especially, Department Commander Jim Tucker, for all of their support as well as the Department Office Staff. Most of all, I would like to thank the members in the Department of Virginia for all of their help and input. You make this organization and this Department what it has become and it has been an honor to serve as the Diversity Chairman in the Department of Virginia. I will continue to serve this great organization in anyway that I am able. We have a great group of Line Officers in the Department of Virginia and they need and deserve our full support. As I reflect on the events of this Memorial weekend, this is the lone day set aside for the memory of dead soldiers. We each have our memories of some of them, daily memories perhaps, of uncles, friends, brothers and sisters and yes, even buddies who died in war. Today I stood at The Wall in Washington, DC and remembered 58,000 of them that now I call my brother. Bullets and bombs don't know or care, what color you are, what gender you are, what nationality you are or what religion you practice. The enemy does not discriminate. We must always approach our recruitment of members and leaders of this great organization in the same way. This is a day of collective, national remembrance. We must remember our Veterans who died for America each and every day and not just one day. Thank you for allowing me to serve you.
Department Diversity Chairman
24. BOY SCOUTS:
The Eagle Scout of the year 2002 - 2003 competition is open to any Eagle Scout between the age of 15 and 18, still in High School. The Eagle must submit his application to a VFW Post for sponsorship. Every Post may select an Eagle Scout of the Year Entry to the District Scouting Representative no later than 10 January 2003. Each District may submit one Eagle to the Department no later than 1 February 2003. Each District should have one representative on our Team of Scouters. He should contact Posts in the District to discuss Scouting opportunities and plan to be in charge os selecting District Eagle Scout of the Year. District Commanders should submit the names of Scouting team members to: Stan Hunter RangerStan@msn.com or Ron Knowles RKNO339376@aol.com they will contact all team Scouters and assist in planning opportunities for Scouting Support and Recognition to Posts for their efforts. Stan and Ron will be available at the Department convention to talk with Post and District representatives about the program.
Boy Scout Chairman
The goal of the Department of Virginia Veterans of Foreign Wars Environmental Program is to make Virginia a better place to visit-live-work- raise our children and retire. There are many ways we can do this. We can start by having each of our 196 Post's designate a dedicated hard working comrade as our Environmental Program Director. He and the Post Commander can make a tour of their Post area to see what may be done to make their area better. Visits with Public Works Offices, Highway Personnel and Librarians will reveal programs which may be underway or planned for their area. Some types of Programs that may be considered are:
Having collected this information, a decision can me made as to how much the Post Budget should contribute to this program. Keeping in mind that Environmental Programs require motivation, manpower, money and material. Other organizations interested in community affairs may be asked to contribute any of these. Let each contribute whatever they wish. Having collected this information, select a suitable date for the program. Inform the local TV, radio and news media what you plan to do and when. Send in some written material and photos which show your program. Keep accurate records of the money, manpower, material expended and enter this in the Community Activities, Safety and Health reports. On the work day, keep VFW membership applications handy, ask every volunteer to join the VFW if eligible. Good volunteers make good VFW members. Send the form to State Headquarters to help Comrade Tucker increase his membership. Think how much better Virginia would be if each one of our 196 Posts conducted one simple Environmental Program this year.
Ernest B. Glynn
26. VOICE OF DEMOCRACY:
2002-2003 THEME: "Freedom's Obligation"
|DEADLINES:||Student Entry - November 1, 2002|
|District Deadline - December 15, 2002|
|Department Deadline - January 15, 2003|
|National Deadline - February 1, 2003|
27. PATRIOT'S PEN:
2002-2003 THEME: "My Pledge to America"
|DEADLINES:||Student Entry - December 1, 2002|
|District Deadline - January 15, 2003|
|Department Deadline - February 1, 2003|
|National Deadline - February 10, 2003|
28. NATIONAL BY-LAWS, ARTICLE 11 - POSTS, SECTION 213 - ARREARAGE
Any Post in arrears for National, Department, Council or District dues, poppy money, supply money, or other financial obligations or failing to have the Office of Quartermaster properly bonded in accordance with Section 703 or failing to submit properly completed Quarterly Post Trustees Report of Audit or Post Election Reports shall be deprived of all representation in County Council Meetings, District, Department and National Conventions. Such representation shall be restored promptly upon proper adjustment of such deficiencies. What does this mean?? Your Post has unpaid bills and/or overdue reports. To vote at the State Convention:
29. SPECIAL ORDER:
A recent review of our membership files indicates that Mr. Raymond J. Whitacre was transmitted through proper channels to this headquarters and recorded as a new life member #1434988 in VFW Post 9646 which consolidated with VFW Post 2123. Please be advised that in compliance with the provisions of Special Order No. 91 dated November 16, 1993, Commander-in-Chief George R. Cramer terminated the membership of Mr. Whitacre as a member of Fort Edwards Post 1613, Capon Bridge, West Virginia, under the provisions of Section 108 of the VFW National By-Laws. In review of the above, we are hereby removing Mr. Whitacre from the membership rolls of VFW Post 2123.
John J. Senk, Jr.
30. COMMUNITY SERVICES PROGRAM REPORT:
I would like to thank all the Posts which reported this year. It was very apparent that a lot of work is done by our great Department. All members should be proud of themselves. Although, this reporting year ended on April 30, Post's should NOT stop reporting. The new year has started and you should be reporting this years activities. The first reporting period is May 1 through October 31, 2002.
Peter M. Snelling
Community Activities Chairman
31. HOSPITAL COMMITTEE REPORT:
The Department of Virginia reporting for the second half has been outstanding. Of 196 Posts, 161 submitted reports. Districts 1-2-3-4, 7 and 10 were 100% reported for the second half. The following information was submitted to the National Veterans Service Center at the National Headquarters in Washington, DC.
DEPARTMENT OF VIRGINIA HOSPITAL REPORT FOR THE PERIOD OF 11/01/01 - 04/30/02:
|Hospital reports submitted: 362|
|Number of V.F.W. members participating in Activities: 6,384|
|Number of hours expended: 36,828|
|Number of Veterans that benefited: 106,511|
|Value of services rendered: $431,828.75|
|1st Half||2nd Half||Year|
|Hospital reports submitted:||259||362||621|
|Number of V.F.W. members participating:||6,556||6,384||12,940|
|Number of hours expended:||39,618||36,828||76,446|
|Number of Veterans that benefited:||143,535||106,511||250,046|
|Value of services rendered:||$400,855.20||$431,828.75||$832,683.95|
T. W. Hines
32. DEEPEST SYMPATHY:
Our deepest sympathy to Department President Mary Richards on the loss of her husband Ron Sessler.
|Official:||By Order of:|
|Robert J. Klausing||James E. Tucker|
|State Adjutant||State Commander|