GENERAL ORDERS

__________________________________________________________________________________________
VETERANS OF FOREIGN WARS

DEPARTMENT OF VIRGINIA

NUMBER 11
TO ACHIEVE IS TO BELIEVE

MAY 1, 2002

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1. STATE COMMANDERS MESSAGE:

I would like to take this opportunity to thank all of you for a wonderful year. Your State Headquarters has been right on the threshold of success due to our programs and membership. We have now moved into that period in which we start to select our all-state team, as well as, the recipients for awards. It gives me great pleasure to report to the Department our success. Your line officers will be in Staunton over next weekend to again meet the challenge. Don't forget, in order to be a part you must participate, and make a difference and become a part of the solution. By the time you hear from me again, we will be ready to go to Richmond. It has really been a fast paced year. However, given the opportunity, I would not change a thing. I would also like to offer a heartfelt thank you to all units who are 100% in membership and to encourage those who are not, to continue to push forward...there is still time for you to reach your goal. We still have work to do, and there is much to be done. This is a reminder: The dress for the banquet on Saturday night will be tuxedo trousers and a white dinner jacket for all line officers.

Yours in Comradeship,
James E. (Jim) Tucker
State Commander


2. GENERAL ORDER CUT OFF DATES:

Membership Transmittals must be received at State Headquarters no later than May 30, 2002 to be counted for the month of May. PLEASE NOTE: ANY information to be published in the General Orders must be in by the 25th of each month. Changes of address or phone numbers within the Department must be in writing or via e-mail.


3. IMPORTANT INFORMATION:


The Department of Virginia, VFW now has a Homepage. Your General Orders can be found on the Homepage at http://www.vfw-virginia.com. It is now possible for individual Posts, with their own Website, to become linked to our Homepage. Posts already with Website's can incorporate a Department of Virginia, VFW link on their Website. Please contact Robert Klausing at State Headquarters: 1-800-888-3521. Also, the State Headquarters E-Mail address is klausing@aol.com. The Adjutant/Quartermaster has a pager and the number is 1-800-680-7682. The State Headquarters also has voice mail, where you can call and leave messages before or after business hours. The State Headquarters also has a mail box located right outside the front door, where you can drop things off before and after business hours.


4. DISTRICT MEETINGS:

FIRST - 05-19-02, DENBEIGH POST 6002, Meeting 11:00 a.m. Representative Larry Mattera, State Senior Vice Commander

SECOND - 05-19-02, NORFOLK POST 4809, Lunch 12:00 noon, Meeting 1:00 p.m. Representative Michael J. Hoiness, State Judge Advocate

THIRD - 05-04-02, DISTRICT HEADQUARTERS, Memorial Service 1:00 p.m., Meeting 2:00 p.m. Representative James E. Tucker, State Commander

FOURTH - - 05-05-02, CLARKSVILLE POST 8163, Meeting 1:00 p.m. Representative James E. Tucker, State Commander

FIFTH - 05-19-02, HILLSVILLE POST 1115 (HOSTED BY GALAX POST 7568), Lunch 12:00 noon, Meeting to follow Representative Ray Chappell, Past Department Commander

SIXTH - 05-19-02, ALTAVISTA POST 4165, Meeting 2:00 p.m. Representative Paul T. Moore, Past Department Commander

SEVENTH - 05-19-02, BERRYVILLE POST 9760, Meeting 11:30 a.m. Representative Robert J. Klausing, State Adjutant/Quartermaster

EIGHTH - 05-19-02, FREDERICKSBURG POST 3103, Meeting time TBA Representative Peter M. Snelling, State Junior Vice Commander

NINTH - 05-05-02, BLUEFIELD POST 9696, Meeting 11:00 a.m. Representative Peter Snelling, State Junior Vice Commander

TENTH - 05-19-02, DALE CITY POST 1503, Meeting 1:00 p.m. Representative Tommy Hines, State Surgeon

ELEVENTH - 05-05-02, HARRISONBURG POST 632, Lunch 11:30 a.m., Meeting 12:30 p.m. Representative Michael J. Hoiness, State Judge Advocate

TWELFTH - 05-05-02, EWING POST 10310, Meeting 11:30 a.m. Representative Tommy Hines, State Surgeon

THIRTEENTH -


5. CHANGES IN THE ROSTER:

Past Department Commander - John R. Peters, 905 Laconia Court, Virginia Beach 23464

State Chaplain Robert Gordon - New Area Code 276-773-3908

Holiday Inn Select Lynchburg New Area Code 434-528-2500

POST 1827 - Quartermaster Edward D. Ryan, 1170 River Road, Charlottesville 22901 Telephone 434-295-3733

POST 8479 - Commander John Loan, 1000 Patton Farm Road, Stuarts Draft 24477

POST 8902 - Commander Harry Potterfield, 420 Mosby Drive SW, Leesburg 20475-2606

E-MAIL CHANGES:

Junior Vice President Ladies Auxiliary Ines Kerch - ikerch@palestine-studies.org


6. MANY THANKS:

TO ALL READING THIS: How does one put into feelings when it comes to what all you did for me while I was hospitalized and are still doing. The Cards, the words of encouragement, the calls, the visits, the special gifts from Reno. The monies and the labor that was given to build the ramp for my newly acquires wheelchair from Post's 392, 3219 and 5500. When I went to the hospital on 23 January, the last I knew I was just having an asthma attack as I have had numerous times before, and was quite surprised when I came too on or about 21 February and realized I missed a whole month. It was a month I felt was critical to the membership of the Department of Virginia. The Commander has thanked members for their work on membership during my absence. But I find it imperative to not only echo his thoughts, but to emphasize the fact that several went above and beyond. After settling down and looking at the statistics for the Department it is apparent that the Department does not stop due to one man's absence. And this my Comrades and Sisters is what I believe to be the VFW and it's Ladies Auxiliary. When I came out of my induced coma, my first thoughts were to tell Lorna and the Department that I felt I could not fulfill what I had been elected by the membership to do. Lorna (my angel from God), said before you talk to anyone I want to fill you in on a few things, then I'd like you to take a day or two to think before acting. She then proceeded to show me a list of phone calls, cards and all that were praying and keeping close tabs on my well being. There are so many to thank from the National and Department level both within the VFW and the Ladies Auxiliary to the grassroots, that I would be afraid of missing someone unintentionally, so I would ask that all reading this PLEASE accept my sincere heartfelt thanks not only for what you all did for me, but for what you do continuously for the veterans.

Larry Mattera
Senior Vice Commander


7. REPORTS AND FORMS:

Please note the Individual Recruiting Award Form, the Deceased Comrade Form, the Community Activity Report, Homeless Veterans Report, Hospital Report and Evaluation Guide can be found on the Website. If you do not have E-Mail please let us know and we will send the forms to you. Please send forms to the current Committee Chairman, Chaplain or State Headquarters.

Also, starting September 2000 the Audit Reports need to be signed by at least two Trustees before submitting to State Headquarters or they will be returned.

Forms


8. DONATIONS:

Please send any donations (WWII, phone cards, etc.) to VFW State Headquarters, P O Box 2067, Staunton, VA 24402.


9. QUARTERLY AUDIT REPORTS:

Attention is directed to Section 218, Manual of Procedure of Trustees, Form P-113. Trustees Report of Audit, must be prepared in detail at the closed of each quarter, on of which ended March 31st, which is NOW PAST DUE at State Headquarters.


10. IMPORTANT 2002-2005 DATES:

May 12-19, 2002 Commander-in-Chief's Caribbean Cruise Vacation Award.

August 24-30, 2002 National VFW Convention, Nashville, Tennessee.

September 12-15, 2002 Commander-in-Chief's Homecoming, Ontario, California.

Oct 31-Nov 3, 2002 Southern Conference, Little Rock, Arkansas.

August 23-29, 2003 National VFW Convention, San Antonio, Texas.

August 14-20, 2004 National VFW Convention, Cincinnati, Ohio.

August 20-26, 2005 National VFW Convention, Salt Lake City, Utah.


11. POST ELECTIONS:

Post officers will be installed into their respective offices at a regular or special meeting held not less than twenty (20) days nor more than sixty (60) days prior to the convening of the State Convention, but will not assume office until the Department Commander is installed. The installation may be conducted by a member in good standing, who holds or has held a rank at least as high as that of Post Commander. The Post Commander elect will select the installing officer.


12. POST REPORT OF ELECTION REPORTS:

An individualized form was mailed to each Post Quartermaster of record to use in reporting the names and addresses of the 2002-2003 Post Officers. Detailed instructions accompanied the mailing. The Post Quartermaster is requested to complete the form immediately after the election (do not wait for the installation) and mail it back to the Adjutant General in the self-addressed, postage-paid envelope. The Post Quartermaster is requested to mail the Department and the District copy to the Department Adjutant.

Commanders at all levels are requested to give maximum attention to the completion and return of these election reports to the Adjutant General and the Department Adjutant. Please stress the importance of the accuracy in the preparation of these reports and the urgency of forwarding the election reports to the Adjutant General and Department Adjutant as soon as the elections have been held.


13. BUDGET AND FINANCE COMMITTEE:

We are fast getting to the close of another year so we need to make sure just how we stand. All Council Members and Committee Chairman are requested to submit any expense vouchers by May 9th so we will have time to make any necessary adjustments.


14. COMMANDER'S LUNCHEON:

Enclosed is a form for the Commander's Club Luncheon to be held at the Sheraton Richmond West on June 7, 2002.

Commander's Luncheon


15. PRESIDENT'S AND COMMANDER'S BREAKFAST:

Enclosed is a form for the President's and Commander's Breakfast to be held at the Sheraton Richmond West on June 8, 2002.

President's & Commander's Breakfast


16. SOUTHERN CONFERENCE PARTY:

DATE Wednesday evening, August 28, 2002
LOCATION Scoreboard Bar and Grill located across the street from Opryland's main entranced less than 2 blocks, an easy walk, some transportation also provided for those needing it
TYPE SETTING Outdoors, large parking lot, large tent (1,000 people), tables and chairs. Each state will have their own area with tables, chairs, state flag, etc.
MENU Bar-B-Que & brisket, baked beans, coleslaw, cornbread, planning to feed 2,000 plus
DRINKS Mixed drinks, beer, soda and iced tea
ENTERTAINMENT Branded Country Band" is a show-type band doing many impersonations of country entertainers - good listening or dance, very entertaining

17. RESOLUTIONS:

If not already started, now is the time for Post members to prepare their resolutions. The policy of the VFW is set by resolutions and it is imperative that we, the membership, take the time to express our views on issues that we feel are important. The great majority of resolutions originate at Post level. All resolutions of statewide, regional and national concern must be acted upon at the Department Convention. This means that cited resolutions must be approved by District and then submitted to the Department Adjutant/Quartermaster no later than 30 days prior to the beginning of the Department Convention. This year the Convention will begin on June 6, 2002, at the Sheraton Hotel, 6624 West Broad Street, Richmond, Virginia.

The importance of Post member involvement in the actual preparation of resolutions cannot be emphasized enough. The VFW is our organization and we, the members of the 195 Posts spread throughout the Commonwealth of Virginia, must get involved regarding the establishment of policy at Department and National Conventions.

In recent years the great majority of resolutions approved by Posts in the Department of Virginia were actually prepared at National VFW Headquarters. They were then sent to our Department where they were then distributed down to Post level for action. Too few resolutions were actually prepared by Post personnel in the Department. This situation must change!

The VFW 2001-2002 Leadership Manual contains an excellent section, Titled "Resolutions" on pages 146-147. It is worth reading. The preparation of a resolution is a relatively simple matter. There are two separate parts. First, there is a "WHEREAS" section which states the problem to be solved. Second, there is a "RESOLVED" section which recommends a solution to the problem.

Summing up, Post members are urged to prepare resolutions on topics deemed important.

John P. McAnaw
Resolutions Chairman


18. LEGISLATIVE:

GOOD NEWS ON FUNDING FOR THE SECOND STATE VETERANS CARE CENTER IN RICHMOND:

The Department's top legislative priority for CY2002 has been to obtain the support of the Governor and the General Assembly for the construction of a SECOND State Veterans Care Center in Richmond, adjacent to the McGuire VA Medical Center. This is the FOURTH year that we have requested financial support for this very important project. House Bill 1284 and the companion Senate Bill 673 contained among other items, an appropriation $7.942 million for the SECOND State Veterans Care Center. At the special session of the General assembly in Richmond on 17 April 2002, cited Bills containing proposed amendments offered by the Governor, were approved and became Law. The amended Bill still included $7.942 million for the construction of the SECOND Veterans Care Center. These approved Acts of the Assembly will become effective 1 July 2002. On behalf of the Department Commander Jim Tucker, I want to extend my sincerest thanks to all VFW members who participated in one way or another in our campaign to obtain funding for the cited center. Further, I want to personally express my gratitude to each member of the small band of dedicated VFW and VFW Auxiliary members who joined me for our "Legislative Day on the Hill" in Richmond. We visited the offices of all 140 members of the General Assembly and discussed the need for the SECOND State Veterans Care Center and we did make a difference!

UPCOMING U. S. CONGRESSIONAL PRIMARIES:

A key reason why the Veteran Community attracts the attention of politicians is that the great majority of veterans go to the polls. Please note and disseminate the following information on the 2002 U.S. Congressional Primary in Virginia. Date: 11 June 2002

For: All seats in the U. S. House of Representatives and one U.S. Senator seat

Let's make ourselves count regarding who our elected leaders will be in Congress and GET OUT AND VOTE!

VFW PARTICIPATION IN THE UPCOMING 2002 ELECTIONS - TOWN HALL MEETING

An informed electorate is absolutely critical to the survival of our Great Republic. One important way that we, the members of the VFW, can materially contribute to the public's understanding of the issues and where candidates for political office stand on these issues is to host what are popularly called "TOWN HALL MEETINGS". Director Sid Daniels of the VFW Action Corp provided me with information which I have incorporated into the following guidelines on how to prepare for such a meeting.

ORGANIZING A TOWN HALL MEETING

*EARLY PLANNING

    -Prepare lists of things to be accomplished.
    -Get commitment from key individuals to help and assign them to clearly understand areas of responsibility. If possible, get back-up for key personnel.
    -Identify possible locations for meeting.
    -Coordinate with other interested organizations, e.g. American Legion, DAV etc.

*CONSIDERATIONS FOR SELECTION OF MEETING LOCATION

    -Central location/parking.
    -Seating capacity of hall/meeting room.
    -Sound system/lighting.
    -Ventilation.
    -Presence of platform/stage.
    -Rest room facilities.
    -Rental Fee or no cost (?).

*EXTEND LETTERS OF INVITATION TO SENATOR AND TO OTHER APPROPRIATE CANDIDATE (S)

    -Dispatch invitation early.
    -Give name, address, telephone number etc. of contact person.
    -Inform invitee of location and time of meeting.
    -Follow up with a telephone. Get commitment that Invitee will show up and stand-in for a less desirable invitee.

*PROMOTE TOWN HALL MEETING

    -Inform newspapers, radios and local television the event.
    -Advise other veteran organizations in the area of the meeting.
    -Post signs advertising event at appropriate locations.

*SELECTION OF MODERATOR

    -Must be even tempered and even handed.
    -Must be experienced in speaking before an audience.
    -Must keep program on relevant topic (s).

*MAINTAIN CONTROL OF MEETING

    -Prepare a list of questions in advance.
    -Use only previously prepared questions and written questions from audience.
    -Get assistance from VFW National Legislative Service.

*SEEK HIGH VISIBILITY FOR MEETING

    -Make special effort to fill the hall with VFW and VFW Auxiliary members. State importance of wearing VFW logos, jackets, shirt, etc. Now is the time for the elected officer for the VFW Year 2002 - 2003 to begin their planning and to put together their Town Hall Meeting Team.

John P. McAnaw
Legislative Chairman


19. BUDDY POPPIES:

If you need Buddy Poppies and/or supplies for the Memorial Day Sale, please call State Headquarters.

Effective June 1, 2002, it will be necessary to increase the cost of poppies per thousand. The new pricing will be $102.00 per thousand to include shipping.


20. DEPARTMENT CONVENTION:

Delegates and alternated to the Department Convention shall be elected at a regular meeting of the Post held not less than thirty (30) days prior to the Department Convention. Posts are entitled to one (1) delegate and one (1) alternate for each thirty (30) members or fraction thereof in good standing in the Post at the time of the election or as the Department By-Laws provide. A DELEGATE AND ALTERNATE FORM WAS ENCLOSED WITH LAST MONTH'S GENERAL ORDERS.


21. DISTRICT CONVENTION:

Delegates and alternates to the District Conventions shall be elected at a regular Post meeting held not less than thirty (30) days prior to the District Convention at which District Officers are to be elected; one (1) delegate and one (1) alternate for each fifteen (15) members or fraction thereof in good standing in the Post at the time of the election or as the Department By-Laws provide.

Pursuant to Section 405 of the National By-Laws and Manuel of Procedure, each District shall hold an annual District Convention for the purpose of electing District Officers, such Convention to be held not less than ten (10) days nor more than (60) days prior to convening of the Department Convention. District Officers shall not assume the duties of their office until the Department Commander is installed. District Officers shall not be installed or assume the duties of their office until proof of eligibility has been submitted and properly reviewed in accordance with Section 414 of the National By-Laws.


22. STATE CONVENTION-OFFICERS REPORT:

State Officers, District Commander and Committee Chairmen, please turn in a written report of your activities for 2001-2002 prior to June 5, 2002, to Robert J. Klausing, State Adjutant/Quartermaster, if you wish for them to be published in the "Minutes of the 80th Annual Convention".


23. GOLF TOURNAMENT:

Enclosed is a entry form for the Golf Tournament to be held June 5, 2002.

State Convention Agenda


24. SCHOOL OF INSTRUCTION:

2002 July 13-14 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $65.00; phone 434-528-2500

2003 July 10-12 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $69.00; phone 434-528-2500


25. FALL COUNCIL MEETINGS:

2002 September 13-15 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $65.00; phone 434-528-2500

2003 September 11-13 Holiday Inn Select, 601 Main Street, Lynchburg, Virginia 24504; Rates are $69.00; phone 434-528-2500


26. STATE CONVENTIONS:

2002 June 6-9 Sheraton, 6624 West Broad Street, Richmond, VA 23230: Single/Double $81, Triple/Quadruple $96 plus tax; Phone: 1-804-285-2000; Fax: 1-804-288-3961

Rooms will be blocked until May 15, 2002 then released for general sale on first-come, first-serve basis

2003 June 19-22 Sheraton, 6624 West Broad Street, Richmond, VA 23230; Phone: 1-804-285-2000; Fax: 1-804-288-3961

Rooms will be blocked until May 28, 2003 then released for general sale on first-come, first-serve basis

2003 June 19-22 She