GENERAL ORDERS

 


VETERANS OF FOREIGN WARS

 

DEPARTMENT OF VIRGINIA

NUMBER 11

UNITED FOR SERVICE TO AMERICA

MAY 1, 2004

 

403 Lee-Jackson Highway

PO Box 2067

Staunton, Virginia 24402

540 886 8112

FAX 540 886 1732

In Virginia 800 888 3521

webpage: www.vfw-virginia.com

email to:stateheadquarters@vfw-virginia.com

 


 

 

 

1. STATE COMMANDERS MESSAGE:

 

Comrades, our main problem continues to be membership. The Department is in serious need of your help. At this time we need 2000 members to reach 100%. To those Post that have reached 100% or more, we thank you for your continued support. To the others we ask that you put forth a little more effort. Contact those who have not renewed. Stress the importance of membership and their role in protecting Veterans entitlements.
           

The Department has visited two VA Medical Centers during the last month. Please do not be confused by the negative TV publicity on treatment at the centers. The whole story was not told. We found very little wrong. As a whole, veterans are receiving good treatment. The facilities are clean and neat. The staff at the facilities respect the veterans and try their best to treat them right.
           

We encourage all members of the Department to remember to be involved with ceremonies this month. There are many Memorial Day events planed throughout the Department. Please attend and help our Posts to recognize the sacrifice made by our fellow comrades.
           

I would like to thank all comrades for their efforts in support of VFW programs. Your devotion to veterans and the VFW shows your love for this country and desire to continue to give of yourselves. Members of this Department continue to be "UNITED FOR SERVICE TO AMERICA" and "TEAM VIRGINIA" will accomplish the goals of the VFW.

 

Respectively,
Pete Snelling
State
Commander      

           

 

2. MEMBERSHIP:

 

Comrades it is now or never.  We have a chance to be 100% in Membership. Please do not hold any membership, send them in now.  Let’s all help make the Department one to be proud of.

 

I would like to take this opportunity to thank everyone for their effort this year.

 

Tom W. Hines

Membership Chairman

 

 

 

3. GENERAL ORDER CUT OFF DATES:

 

The cut off for General Orders is the 20th of the month.  NO EXCEPTIONS.

 

 

4. QUARTERLY AUDIT REPORTS:

           

Attention is directed to Section 218, Manual of Procedure Duty of Trustees, Form P-113.  Trustees Report of Audit, must be prepared In detail at the close of each quarter, one of which ended March 31st  and is NOW OVER DUE at State Headquarters.

 

 

5. ROSTER CHANGES:

 

Post  4318 - Meets First Monday at 7:00 p.m.

Post 4805 - Quartermaster Edwin P. Flesher address changed to 652 Steels Fort Road, Raphine 24472, phone 540-377-9145

Post  9760 - Senior Vice Commander is Richard M. Griffith, 1021 W. Main Street, Berryville 22611, phone 540-955-0743

Post  9760 - Junior Vice Commander is Rodney V. Lloyd, 149 Clarke Lane, Berryville 22611, phone 540-955-2005

Post 10654 - Quartermaster is Richard Hayes, 4702 Delmont Street, Richmond 23222, phone 804-329-0935

 

E-MAIL CHANGES:

 

Chief-of-Staff Rex Farisgfaris@swva.net

Post 4491 Quartermaster Paul T. Moore – ptnalmoore@vfwonline.net

 

 

6. DISTRICT MEETINGS:

 

FIRST - 05-16-04, at Post 6002 Denbigh 11:00 A.M. Representative Past Department Commander Bobby R. Walls

SECOND - 05-16-04, at Post 4809 Lunch at Noon Meeting at 1:00 PM, Representative Department Senior Vice Commander Tom W. Hines

THIRD - 05-01-04, 3rd District HQ Mechanicsville at 1:15 PM For Memorial Service followed by Meeting then Dinner, Representative Department Senior Vice Commander Tom W. Hines

FOURTH - 05-02-04, Post 8163 Clarksville at 2:00 PM. Representative Department Judge Advocate Charles (Doc) Crouch

FIFTH - 05-23-04, Post 7568 Galax Lunch at Noon Meeting to follow, Representative Department Judge Advocate Charles (Doc) Crouch

SIXTH - 05-16-04, Floyd VAMC BLDG 76, 2nd Floor, 2:00 PM, Representative Department Chief Of   Staff Rex Faris

SEVENTH - 05-16-04, Post 1860, FRONT ROYAL, 11:30 AM, Lunch, Meeting to follow, Representative Department Commander Pete M. Snelling

EIGHTH - 05-16-04, Post 3103 Fredericksburg 1:00 PM, Representative Department Surgeon Jimmy Lee Wallace

NINTH - 05-02-04, Post 9696 Bluefield 11:00 AM, Representative Department Senior Vice Commander Tom W. Hines

TENTH - 05-16-04, Post 1503 Dale City 1:00 PM, Representative Department Judge Advocate Charles (Doc) Crouch

ELEVENTH - 05-16-04, Post 632 Harrisonburg 11:30 AM, Representative Department Junior Vice Commander Dan D. Boyer

TWELFTH - 05-02-04, Post 9600 POUND, Meeting 11:00 at W. J. Adams Elementary School,             Representative Department Junior Vice Commander Dan D. Boyer

THIRTEENTH - 05-23-04, Post 8947 Louisa 1:00 PM, Representative Department Adjutant/Quartermaster Kim A. DeShano

 

 

7. IMPORTANT 2003-2005 DATES:

 

June 17-20, 2004         State Convention Sheraton Richmond West, $82.00 a night for single and double occupancy 804-285-2000

 

July 16-18, 2004         School of Instruction Lynchburg: Holiday Inn Select, 601 Main Street, Lynchburg, VA 24504. Telephone 434-528-2500, $65.00 a night for single or double occupancy

 

July 31, 2004               Satellite Training

 

August 14-20, 2004    National VFW Convention, Cincinnati, Ohio

 

Sept. 24-26, 2004        Fall Council Meeting: Wyndham Roanoke Airport Hotel, Roanoke 540-561-7908

 

Nov. 19-21, 2004        Southern Conference: Louisville, Kentucky

 

January 14 -16, 2005   Winter Council Meeting: Clarion Hotel 500 Merrimac Trail, Williamsburg, Virginia 23185. Telephone 757-220-1410

 

August 20-26, 2005    National VFW Convention, Salt Lake City, Utah

 

 

8. HOSPITAL REPORT:

 

The 2d Half Reporting is almost over. The 2d Half Reporting period will end April 30, 2004 for this year. Those Posts who have not submitted a Hospital Report are encouraged to do so immediately. The following Posts HAVE NOT submitted a 2d Half Hospital Report as of April 26, 2004:

 

DISTRICT 1 - 100% reported - congratulations.

DISTRICT 2 – 100% reported- congratulations.

DISTRICT 3 - 100% reported - congratulations.

DISTRICT 4 - 8599, 8617, 8759, 9618, 10570

DISTRICT 5 - 873, 6130

DISTRICT 6 - 1841, 4920, 5311, 5895, 7854, 8184, 9805

DISTRICT 7 - 2123

DISTRICT 8 - 472, 1177, 3103, 4468, 7589, 7728, 8208, 9835

DISTRICT 9 - 6000, 7328, 7360, 7969, 9343, 9864

DISTRICT 10- 9274

DISTRICT 11- 4204, 7578, 7701, 7814, 8479, 10773

DISTRICT 12- 3782, 5715, 8652, 9830, 10310, 10611

DISTRICT 13- 1827, 2044, 7638, 8169, 8947

 

Jimmy Lee Wallace

Hospital Chairman

 

 

9. AMERICANISM REPORT:

Two hundred thirty reports have been received from 142 posts.  Status as of 20 April 2004:


DISTRICT 1 - 100% reported.
DISTRICT 2 - 100% reported.
DISTRICT 3 - 100% reported.
DISTRICT 4 - Posts not reported:  8599,  8617,  9618,  10570  (23 posts)  (80%)
DISTRICT 5 - Posts not reported:  873,  2820  (12 posts)  (85%)
DISTRICT 6 - Posts not reported:  8184,  9805  (19 posts)  (90%)
DISTRICT 7 - Posts not reported:  2123  (13 posts)  (90%)
DISTRICT 8 - Posts not reported:  472,  2524,  4468,  8208,  9835  (11 posts)
DISTRICT 9 - Posts not reported:  7328,  7969,  9343  (13 posts)  (75%)
DISTRICT 10 - Posts not reported:  9274  (11 Posts)  (90%)
DISTRICT 11 - Posts not reported:  452,  4204,  4989,  7578,  7814,  8479,  10773 (20 posts)  (65%)
DISTRICT 12 - Posts not reported:   3782,  4301,  5715,  6975,  8652,  9600,  9830, 10298  (12 posts)
DISTRICT 13 - Posts not reported:  1827,  2044,  7638  (12 posts)  (75%)

 

J.Gary Wagner
Vice Chairman for Americanism

 

 

10. COMMUNITY ACTIVITY REPORT:

 

Post’s which HAVE NOT submitted Community Activity Reports as of April 19, 2004. 

 

DISTRICT   1 -100%

DISTRICT   2 - 100%

DISTRICT   3 - 100%

DISTRICT   4 - 8048, 8599, 8617, 9618

DISTRICT   5 - 873, 2820

DISTRICT   6 - 484, 1033, 4920

DISTRICT   7 – 100%

DISTRICT   8 - 472, 1177, 2524, 4468, 8208, 9835

DISTRICT   9 - 7328, 7969

DISTRICT 10 - 9274

DISTRICT 11 - 452, 7578, 8479, 10773

DISTRICT 12 - 3782, 5715, 8652, 9600

DISTRICT 13 - 2044, 7638

 

Lynn Harris

Community Activity Vice-Chairman

 

 

11. SAFETY REPORT:

 

Due popular demand, the Safety Report for the rest of the second half will reflect the Posts which have not submitted a report for this period. Status as of April 14, 2004:

 

DISTRICT   1 - 100%

DISTRICT   2 - 100%

DISTRICT   3 - 100%

DISTRICT   4 - 2584, 5371, 8048, 8599, 8617, 8759, 8902, 9618, 10570

DISTRICT   5 - 873, 2820, 6130

DISTRICT   6 - 484, 1033, 4165, 4920, 5311, 5895, 7854, 8184, 9805

DISTRICT   7 - 2123

DISTRICT   8 - 472, 1177, 2524, 4468, 8208, 9835

DISTRICT   9 - 2719, 6000, 7328, 7969, 9343, 9864

DISTRICT 10 - 609, 9274

DISTRICT 11 - 452, 4204, 4989,  7578, 7814, 8479, 10773

DISTRICT 12 - 3782, 4301, 5715, 6975, 8652, 9600, 9830, 10310, 10611

DISTRICT 13 - 1827, 2044, 2613, 7638, 8717

Please use the new report forms and mail to Department Headquarters. Team VFW and Team Virginia.

 

Rex Faris

Safety Vice Chairman

 

 

12. YOUTH ACTIVITIES

 

This is as of 19 April 2004; I continue to receive reports on the wrong report or missing     information.    If you have any questions contact me by e-mail, my email address is james.martin@dtra.mil

 

The following posts have NOT reported any youth activities for the second half.

 

DISTRICT   1 - 100%

DISTRICT   2 - 100%

DISTRICT   3 - 100%

DISTRICT   4 - 8599, 8617, 9618, 9954, 10570.

DISTRICT   5 - 873, 2820, 6130, 7568.

DISTRICT   6 - 484, 1033, 1841, 4920, 5311, 5895, 7854, 8181, 9805.

DISTRICT   7 - 2123.

DISTRICT   8 - 472, 1177, 2524, 4468, 8208, 9835

DISTRICT   9 - 7328, 7969, 9343.

DISTRICT 10 - 9274.

DISTRICT 11 - 452, 4204, 7578, 7701, 8479, 10773.

DISTRICT 12 - 3782, 4301, 5715, 6975, 8652, 9600, 9830.

DISTRICT 13 - 1827, 2044, 2613, 7638.

  

Yours in Comradeship

Jim Martin

Youth Activities Chairman

 

13. COMMUNITY ACTIVITIES RECORD BOOK:

The deadline for the Community Activities Record Book to State Headquarters is May 20, 2004 1700. Instructions on the contest guidelines and how to prepare a record book are attached.

 

 

14. CRITERIA FOR ALL STATE JUDGING:

Enclosed is the criteria for the All State Judging. The deadline for having everything at State Headquarters is May 20, 2004, 1700.

 

 

15. DEPARTMENT CONVENTION:

Delegates and alternates to the Department Convention shall be elected at a regular meeting of the Post held not less than thirty (30) days prior to the Department Convention. Posts are entitled to one (1) delegate and one (1) alternate for each thirty (30) members or fraction thereof in good standing in the Post at the time of the election or as the Department By-Laws provide.

 

 

16. SCHOOL OF INSTRUCTION:

 

Enclosed is the form to be filled out if you plan on attending the School of Instruction which will be held on July 16-18, 2004. The deadline to State Headquarters is June 15, 2004.

 

 

17. ATTENTION ALL POSTS:

 

Attention is directed to Section 213 of the National Constitution and By-Laws concerning arrearage of  Posts for membership reports. National, Department, or District Dues, National Convention registration, poppy money, supply money or other financial obligations, or failure to the office of Quartermaster bonded, or failure to submit quarterly Post Trustees of Report of Audit. Posts that are delinquent in any of the aforementioned shall be deprived of all representation in District, Department and National Convention.

 

 

18. DISTRICT CONVENTION:

 

Pursuant to Section 405 of the National By-Laws and Manuel of Procedure, each District shall hold an annual District Convention for the purpose of electing District Officers, such Convention to be held not less than ten (10) days nor more than (60) days prior to convening of the Department Convention. District Officers shall not assume the duties of their office until the Department Commander is installed. District Officers shall not be installed or assume the duties of their office until proof of eligibility has been submitted and properly reviewed in accordance with Section 414 of the National By-Laws.

 

 

19.       GEORGE C. DALBY PERPETUAL TROPHY:

 

The rules of contest and nomination blank for the George C. Dalby Perpetual Trophy are enclosed in this month's General Orders. Please complete the form and return it to State Headquarters no later than May 20, 2004.

 

20. GEORGE E. McCRACKEN HONOR GUARD/COLOR GUARD PLAQUE:

           

An entry form of the George E. McCracken Honor Guard/Color Guard Plaque is enclosed in this month's General Orders. Entry form must be submitted to State Headquarters by May 20, 2004 . There will also be a second and third place award.

 

 

21. BUDGET AND FINANCE:

 

All Council Members and Committee Chairman are reminded to submit a voucher for any authorized expenses pending.  Any member of the Council that anticipates exceeding their approved budget or the year must submit a request for increase with justification prior to the Department Convention.

 

Further to all concerned please remember that our Department Standing Operating Procedure (SOP) requires that vouchers for expenses be submitted each month.

 

Paul T. Moore

Budget & Finance Chairman

 

 

22. SPECIAL ORDER NO. 212:

 

Upon the recommendation of the Commander, Department of Virginia, and in accordance with the provisions of Section 210 of the National By-Laws, the Charter of Madison Post No. 9865, Madison, Virginia mustered January 29, 1979, is hereby canceled and the Post declared defunct.

 

The Commander, Department of Virginia, will at once recover the Charter, rituals, paraphernalia and all   monies and other property of the Post in accordance with the provisions of the National By-Laws.

 

By Order Of

Edward S. Banas, Sr.

Commander-in-Chief.

 

 

23. USS LST-325 Museum Ship:

 

The Ship will be making a port visit to Alexandria, Virginia 25 June-1 July, 2004 as a part of the 60th anniversary observances of the D-Day invasion and in tribute to the World War II Memorial. As a part of their port visit, they plan to have a wreath laying ceremony on board that will be conducted in conjunction with the Department of Virginia, VFW. There will also be free tours offered that date for VFW members, and they are looking at discount tours for VFW members on the other dates. While some of their costs have been offset, they are in need of funds to help defray $12,000 in security related expenses. Any Districts, Posts, individuals, or organizations would like to make a donation to this worthwhile effort their donations would be appreciated appropriate recognition of their support of this non-profit cause will be provided.  Points of contact are Adjutant/Quartermaster Kim Deshano at state     headquarters or C. D.Doc Crouch at (703) 319-0845.

 

 

24.       ENVIRONMENTAL:

April Showers Bring May Flowers”

 

The goal of the Virginia VFW Environmental Committee Program is to make Virginia a better place to visit - to live - to work - to raise our children or to retire. While there are several ways we might do this. Adopt a section of stream or highway, remove fallen or diseased trees, demolish vacate structures (with owners’ permission), remove accumulation of trash, hold a salvage to reclaim papers, metals and Plastics, etc.

 

Keep in mind that such programs require motivations, manpower, material money and equipment. Public works’ departments may be able to furnish collection boxes. Local fire and police may provide controlled burnings. Send details of your projects to the local media for exposure to get people involved.       Ask your Ladies Auxiliaries to help with these projects.  Try to get the whole community involved if possible. Many hands make light work. 

 

The environment consists of land, water and air.  All of these are subjected to large doses of Pollutants and Contaminants such as: arsenic, barium, cadmium, chromium, lead, silver, zinc, selenium, also, the various compounds of carbon, nitrogen and sulphur.  We can now detect these instruments with only parts per trillion. Once these pollutants are present, they can create discomfort and disease in man. We must do our best to keep them out as much as we can. 

 

Keep VFW membership applications handy to recruit all eligible volunteers. Good volunteers make good prospective VFW members.

 

We need to replace those members we lose through the back door and through death each year if we are to keep Commander Pete in the top where Virginia belongs.

 

Respectfully Submitted,

Ernest P. Glynn

Environmental Chairman

 

 

25. RESOLUTIONS:

 

As of 20 April the number of resolutions submitted by Department Posts this VFW year has been disappointing. The policies of the VFW at both the Department and National level are established by resolutions and it is imperative that we, the membership, take the time to express our views on issues that we believe are important.

 

All resolutions submitted by Posts and VFW National Headquarters must be acted upon at the     Department Convention.  This means that all resolutions must be submitted to the Department adjutant/Quartermaster no later than 30 days prior to the beginning of the 2004 Department Convention in Richmond (17-20 June 2004).  There is still plenty of time to get your resolutions in. ACT NOW!

 

John P. McAnaw

Legislative Chairman

 

 

26. COMMANDERS CLUB:

           

ATTENTION All Past and Present Commanders

 

You are invited to attend the Annual Commanders Club Luncheon to be held on Friday, June 18, 2004, at the Sheraton Richmond West from 11:30 am to 2:00 pm.

 

Commanders, please pass this information on to your Comrades. 

 

COST:  $22.00 (includes tax & gratuity) Please see attachment for details.

 

 

27. PROPOSED BYLAWS CHANGES: 

 

(1) Change Article V, Section 2.A to read as follows:  To facilitate the work of the organization and to assist the Department Commander AND THE Council of Administration in the advancement of the causes of the Veterans of Foreign Wars, Committees shall be listed in the Department Standard Operating Procedures (SOP) together with their composition, duties and responsibilities.

 

(If a resolution for a Men’s Auxiliary is passed)

(2) Change Article V,  to include Section 4. Posts within the Department are authorized to form Men’s Auxiliaries. Formation and operations must be in accordance with Article XIII of the National By-laws and Manual of Procedure and the Departments Standard Operating Procedures (SOP).

 

 

 

 

                                    Official:                                                           By Order of:

 

 

                                    Kim A. DeShano                                            Peter M. Snelling

                                    State Adjutant                                                            State Commander


2003 - 2004 ALL STATE TEAM

There will be a maximum of 25 Posts on The All State Team.

The 25 All State Posts will receive an All State Post Banner.

For a Post to be eligible, it must have reached 100% of their Membership Quota by the day prior to awards judging.

The Post Quartermaster must be bonded.

The Post must have been inspected by the day prior to awards judging.

The March Audit Report must be turned into State Headquarters by the day prior to awards judging.

Posts with less that 50 members are not eligible for the All State Team. To be eligible the Post must increase their membership to 50 members. The Post will then be classified as 100%.

All State Judging Points will be given for participation in the programs as outlined below:

40 Points - For 100% in Membership
10 Points - For submitting a Community Service Record Book for judging
5 Points - For participating in the Buddy Poppy Program.
5 Points - For having the Post Commander or an authorized member attend each District Meeting/Convention. (1 & 1/4 point for each meeting)
5 Points - For having all four (4) Quarterly Audit Reports on file at Department Headquarters.
(1 & 1/4 point for each Audit Report), Reports must be submitted each quarter.
5 Points - For being credited in the Voice of Democracy Program.
5 Points - For being credited in the Patriot's Pen Program.
* 5 Points - For being credited with at least two Hospital Reports
* 5 Points - For being credited with at least two Americanism Reports
* 5 Points - For being credited with at least two Community Activities Reports
* 5 Points - For being credited with at least two Safety Reports
* 5 Points - For being credited with at least two Youth Activities Reports

ADDITIONAL POINTS for MEMBERSHIP - When the Post has completed all the above programs, one fifth (1/5) of one (1) point will be assigned for each additional member above 100% (MIPs will count).

HOSPITAL REPORTS:

*Total of 5 Points. 2 points for reporting during the first reporting period (May 1 through October 31)
and 3 points for reporting during second period reporting period (November 1, through April 30).

Posts submitting Hospital Reports for 1st and 2nd reporting periods will receive a State Citation.

COMMUNITY SERVICE PROGRAMS REPORTS (Americanism, Community Activities, Safety and Youth Activities Reports):

*Total of 5 Points: 2 Points for reporting during the first reporting period (May 1 through October 31) and 3 points for reporting during the second reporting period (November 1 through April 30).

Posts reported in 3 categories of Community Activities, 4 categories of Safety, 8 categories of Americanism and 4 categories of Youth Activities during the reporting period of May 1, 2003 through April 30, 2004 will receive a State Citation.

 

ALL STATE TEAM AWARDS:

The All State Post Commanders will receive: A Citation; an All State cap; an All State pin; a pen/pencil set; two (2) free tickets for you and your spouse/date to the State Convention Banquet to be held on Saturday night. A check in the amount of $200.00, to assist in payment of expenses while attending and participating at the State Convention, will be presented. Time of payment will be at the desecration of the Department Commander.

The All State Post Quartermasters will receive: A Citation; an All State cap; an All State pin; a pen/pencil set; two (2) free tickets for you and your spouse/date to the State Convention Banquet to be held on Saturday night. A check in the amount of $200.00 to assist in payment of expenses while attending and participating at the State Convention, will be presented. Time of payment will be at the desecration of the Department Commander.

The All State Commanders and All State Quartermasters will be individually recognized at the Awards Program during the State Convention.

From the All State Team, the Post with the highest points in the All State Judging will be designated as the Outstanding Post of the Year 2003-2004. The Commander and Quartermaster of this Post will be the Captains of the All State Team.

The Awards and Citation Committee will break all ties and their decision will be final.

 

.

 


OUTSTANDING COMMUNITY SERVICE POST

RECORD

BOOK

ENTRY

FORM

  1. This form must be filled in and attached to the inside cover of the Community Activities Record Book that your Post enters in the Department Community Activities Record Book Contest.
  2. Be sure to provide the name, address and zip code of the person to whom the Record Book should be returned following the judging.
  3. This form must be signed by the Post Commander

CATEGORIES FOR RECORDING PROJECTS

The Community Activities Program is divided into seven general categories:

1. Community Involvement

4. School and Church Assistance

2. Cooperation with other organizations

5. Safety

3. Aide to others

6. Americanism

 

7. Youth and Voice of Democracy

 

Post No. ___________________

City ______________________________

State ___________________

Total Projects Since 5/1/03 __________________

Total Hours (Volunteered) __________________

Total Funds Used/Donated ______________

Total Post Members as of 4/1/04 _______________

Total Auxiliary Members as of 4/1/04 _______________

City Populaton ____________

COMMUNITY ACTIVITIES CHAIRMEN

Post ______________________________________

Auxiliary __________________________________

(Name of Chairman)

(Name of Chairman)

JUDGES, NOTE THE FOLLOWING LEADING PROJECTS

Page ___________, ____________________________________________________________________
Page ___________, ____________________________________________________________________
Page ___________, ____________________________________________________________________
Page ___________, ____________________________________________________________________

RETURN RECORD BOOK TO:

 

Name_________________________________________

Address_______________________________________

City__________________State__________Zip________

Signature - Post Commander __________________________________________________________
Post Commander's Name (Print) ________________________________________________________
Address ____________________________________________________________________________
City __________________________ State
________________________ Zip ____________________

 


CONTEST GUIDELINES

 

1.        Record Book should contain community service projects that are completed during the period May 1, 2003 through April 30, 2004.

2.        BOOK SIZE: Should be no larger than 12 by 16 inches nor more than three (3) inches thick.  Make two (2) or more volumes if thicker than three (3) inches.  Number each volume, volume 1, volume 2, etc.

3.        CLIPPING AND PHOTOGRAPHS: Show dates and captions include supporting information.  For example: newspaper clipping, pictures, letters of request, thank you cards and letters, personal, pictures, etc.

4.        ACCOUNTING OF EXPENSES: In a brief statement show how money was spent for each category.  (One or two pages at the most each category.)

5.        ARRANGEMENT OF BOOKS: Enter each project by category.  Note: Chronological or month by month listing makes your entry more difficult for the judges to evaluate.

6.        NUMBER AND NAME OF CATEGORIES:

1.        Community involvement

2.        Cooperation with other organizations

3.        Aid to others

4.        School and church assistance

5.        Safety

6.        Americanism

7.        Youth and Voice of Democracy

7.       ENTRY FORM: completed and fasten inside of front cover of volume one.

8.       MAIL OR SHIP RECORD BOOKS: Records Books will be mailed to:

                                    Veterans of Foreign Wars

                                    Department of Virginia

                                    P O Box 2067

                                    Staunton, Virginia 24402-2067

            Note: Books must be received by May 20, 2004.

9.      Avoid non-community service related items in yours record book entry.  Pictures of Post Officers,

             installations, meetings, etc. will not be credited.


RULES FOR CONTEST

 

GEORGE C. DALBY PERPETUAL TROPHY

 

VETERANS OF FOREIGN WARS OF THE UNITED STATES

 

DEPARTMENT OF VIRGINIA

 

1.                  Post Commanders and District Commanders are excluded from this award because other awards have been set up for them.

 

2.                  Contest will run from Convention to Convention - the award to be made at the Annual Department Convention and based on:

 

 

A.    Number of dues collected;

 

 

B.     Hospital Visits - (visits to Comrades in hospitals and in homes);

 

C.    Community Activities : Number of projects participated in and what part the contestant performed;

 

 

D.    Youth Activities: Number of projects in which the contestant participated in and what he did;

 

E.     What part the contestant took in Buddy Poppy sales;

 

F.     How much time was lost from work in each project;

 

G.    How much money contestant spent in attending meetings out of his area in which he was not reimbursed; and

 

H.    Approximately the time, money, and miles traveled in performing tasks beyond the call of duty.

 

 

3.                  Nominee from each Post to be submitted to the District Commander, who will appoint a committee of at least three members to select the winner in his District.  Each District Commander will be responsible for forwarding the application of the winner in his District to Department Headquarters.

**ENTRIES MUST BE AT STATE HEADQUARTERS BY MAY 20, 2004.


GEORGE C. DALBY PERPETUAL TROPHY

 

NOMINATION BLANK

 

VETERANS OF FOREIGN WARS OF THE UNITED STATES

 

DEPARTMENT OF VIRGINIA

 

Name of Comrade (Post Commanders and District Commanders excluded):

_____________________________________________________________________

 

Post Number: _______________ Address: __________________________________

 

 

A.                Number of dues collected: _________________________________________

 

B.                 Hospital Visits (visits to Comrades in hospitals and in homes):

            _______________________________________________________________

 

C.                Community Activities (number of projects participated in what part the contestant performed):

            _______________________________________________________________

            _______________________________________________________________

 

D.                Youth Activities (number of projects in which the contestant participated and what he did):

            _______________________________________________________________

            _______________________________________________________________

 

E.                 What part the contestant took in the Buddy Poppy Sales: _________________

            _______________________________________________________________

                                                                                                                                               

F.                 How much time missed from work in each project: _____________________

            _______________________________________________________________

 

G.                How much money contestant spent in attending meetings out of his area in which he was not reimbursed: ______________________________________

 

H.                Approximately the time, money, and miles traveled in performing tasked beyond the call of duty: ____________________________________________

 

REMARKS:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________


TO: ALL MEMBERS OF THE DEPARTMENT OF VIRGINIA, VFW

SUBJECT: SCHOOL OF INSTRUCTION

There will be a School of Instruction to be held Friday, July 17, 2004 starting at 8:00 A.M. through Sunday morning, July, 18, 2004 at the Holiday Inn Select in Lynchburg.

All upcoming Council Members are required to attend and everyone is invited. Each person will be required to make their own room reservation and furnish their own transportation. The Department of Virginia will furnish the meals from breakfast on Saturday through Sunday morning for VFW members only.

You must call Holiday Inn Select and make your own reservation, phone number is 434-528-2500 and let them know you are with the VFW group. Room rate is $65.00 plus tax for hotel.

Subjects to be discussed are Duties and Responsibilities of Post Commanders, Duties of Post Quartermasters, Parliamentary Law and Procedure, National and Department By-Laws, Rules and Regulations of Club Rooms, Program Reporting and Membership Programs.

We must know how many will be attending, so therefore, the following form must be completed and returned to State Headquarters no later than June 15th.

No food will be prepared for the ones that do not let the Department know they will be attending. ______________________________________________________________________________

 

SCHOOL OF INSTRUCTION

 

July 16-18, 2004

Post No. ___________________________
 

No. of Persons Attending ___________
 

Return to: Department of Virginia, VFW
P. O.
Box 2067
Staunton, VA 24402

 

 

Signed ________________________________________________

 

Post Commander or Adjutant

 

 


VETERANS OF FOREIGN WARS OF THE UNITED STATES

 

DEPARTMENT OF VIRGINIA

 

 

CHAIRMAN, CREDENTIALS COMMITTEE

82ND Annual State Convention, Hyatt Richmond, Richmond, Virginia June 17-20, 2004.

 

Below are listed the Delegates and alternates duly elected at a regular meeting of Post _____ on the __________ day of ____________, 2004.

 

1

 

21

 

2

 

22

 

3

 

23

 

4

 

24

 

5

 

25

 

6

 

26

 

7

 

27

 

8

 

28

 

9

 

29

 

10

 

30

 

11

 

31

 

12

 

32

 

13

 

33

 

14

 

34

 

15

 

35

 

16

 

36

 

17

 

37

 

18

 

38

 

19

 

39

 

20

 

40

 

 

Official:                                                                                Yours in Comradeship,

 

___________________________                                   ________________________________

Post Adjutant                                                                      Post Commander

 

MAIL TO: State Adjutant, P.O. Box 2067, Staunton, VA 24402

Elect one (1) Delegate and one (1) Alternate for each 30 members or fraction thereof in good standing in the Post at the date of election.  Delegate strength to be based on State Quartermasters records May 17, 2004, with the exception of New Posts organized after that date and prior to opening date of State Convention - June 17, 2004.

 

 


VETERANS OF FOREIGN WARS DEPARTMENT OF VIRGINIA

AMERICANISM

RECORD BOOK GUIDELINES

Post Americanism Record Book Program

 

There will be a Post somewhere that will be recognized for their efforts in Americanism.

 

How will this recognition be earned?  By participating in the Americanism Program, and by being the “Outstanding” Americanism Post in the Department.  From the entries received the Post selected number one will receive a plaque at Department Convention.  The Post placing second through ten will receive a Department Citation.

 

The rules governing this completion are relatively simple.

 

1.             To qualify a winner at the Department level, the Post must be selected by the Department’s Awards Committee.

 

2.             The entry must include the name and address of the person to whom the entry is to be returned.

 

3.             Selection by the Department shall be based on Americanism projects performed during

            May 1, 2003 - April 30, 2004.

 

4.             For the Post to qualify as an entrant, it must be reported in Americanism for the current year

 

5.             In order for the judges to have something on which to base their decision, some form of substantiating data (newspaper clippings, photographs, correspondence, etc.,) must accompany each entry.  All substantiating data should be organized into a record book format.

 

You should record the following programs and any other Americanism Projects completed in your entry.

 

Independence Day

Parades                                                                        POW/MIA Program

Loyalty Day                                                                Veterans Day

Legislative Program                                                    Memorial Day Services

Buddy Poppy Education Program                              Other Patriotic Holidays

Flag Presentation                                                        Citizenship Education Programs

Voice of Democracy                                                   Flag Day

 

Post and District Americanism Chairmen have to begin their program early because the Department entry must be received at Department Headquarters no later than May 20, 2004.


GEORGE E. McCRACKEN HONOR GUARD/COLOR GUARD PLAQUE

 

ENTRY FORM

 

 

George E. McCracken served for over 30 years as the State Honor Guard Captain and know of the many hours, out-of-pocket funds given by these truly special groups, who serve with pride, dignity, and honor throughout the states, representing their Posts and the Veterans of Foreign Wars.

This contest runs from July 1 to the following May.

To enter, a Post must submit a complete detailed report of the participation and activities of their Post Honor/Color Guard, including the following:

 

Post Number: _________________ Post Name: _____________________________

 

Number of Parades: _____________________________________________________________________

Number of Funerals: _____________________________________________________________________

Number of Flag Raising Ceremonies: _____________________________________________________________________

Number of Members Participating: _____________________________________________________________________

Other Activities: _____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

This report must be submitted to STATE HEADQUARTERS by 5:00 p.m.,

May 20, 2004 for the STATE AWARD JUDGING.


Commanders Club Luncheon 

 

 

 

 

 


ATTENTION:  All Past and Present Commanders

 

 

You are invited to attend the Annual Commanders Club Luncheon to be held on Friday, June 18, 2004, at the Sheraton Richmond West from 11:30 am to 2:00 pm.

 

Commanders, please pass this information on to your Comrades. 

 

COST:  $22.00 (includes tax & gratuity)

 

MENU:  House Salad            Prime Rib of Beef             Mashed Potatoes

       2 Vegetables             Rolls & Butter                Key Lime Pie

                           Coffee, Decaf Coffee, Tea

 

MAKE CHECK PAYABLE TO:  Commanders Club

 

MAIL CHECK TO:          Earle P. Weekley, Jr.

                        Commanders Club

                        595 Bowman Road

                        Dayton, VA  22821

 

DEADLINE:              June 10, 2004

 

At this meeting NOMINATIONS and ELECTIONS of Officers will be held for the 2004-2005 year.

 

REMEMBER:  You can become a LIFE MEMBER for $25.00; ANNUAL DUES are $5.00.  All dues can be sent to Earle P. Weekley, Jr. at the above address.

 

Bill Vigar, President                         Bill Shifflett, Luncheon Chairman

 

PLEASE SEND THE FORM BELOW ALONG WITH YOUR CHECK TO ASSURE ACCURACY.

 

Post No. _________

 

Name of each person attending luncheon (please print clearly)    

 

 

 

 

 

 

Annual Dues for _______________________________________________________________

 

Life Member Dues for __________________________________________________________

 

 

 


Port Of Call Notice

 

 

USS LST-325 MUSEUM SHIP

Old Town Alexandria, Virginia

June 25 – July 1, 2004

 

LST-325 is a World War II navy operating museum ship which will cruise the east coast of the United States. USS LST Ship Memorial is pleased to announce LST-325 will make way for Old Town Alexandria in salute of the 60th anniversary of the D-day invasion and in tribute to the World War Two Memorial in our nation’s capital.

 

Your may have read about LST-325 when 28 world war II veterans crossed the Atlantic Ocean to return the ship in January 2001. With the same spirit a crew of WW II, Korean and Vietnam veterans completed 9 ports of call in 78-days on the Mississippi-Ohio Rivers in the summer of 2003. It was a tremendous success.

 

LST-325 will make way up the Potomac River and dock at the Robinson Terminal, Old Town Alexandria in the late evening of June 25, 2004. The ship will be open for public tours with main deck events honoring our WW II veterans, as well as Korea, Cuban Missile Crisis, Vietnam, Gulf War, and other armed conflicts. Furthermore, we will pay special tribute to those serving in our armed forces, today.

 

Built in 1942, LST-325 delivered combat troops and 20 battle-ready tanks. The ship participated in the invasions of North Africa, Sicily, Sarleno, Anzio and Omaha Beach, Normandy. Later, she was transferred to the Hellenic Navy under a Military Assistance Program and by an act of Congress was retransferred to the USS LST Ship Memorial. In 2000, forty WW II veterans traveled to Crete, Greece and labored for 4 months in over 100-degree heat to prepare the ship for her return. On January 10, 2001 under the flurry of waving American flags, patriotic music, and thousands of veterans, LST-325 was welcomed back home. LST-325 is home ported in Mobile, Alabama.

 

Come aboard and see first hand how the sailors, marines and soldiers lived and landed on the beaches of Europe and the pacific islands. LST’s continued to serve in the U.S. Navy with distinction in Korea, Vietnam and the Gulf War. Meet our all-volunteer crew. Take the guided tour though the troop compartments, tank deck, gun decks, and the wheelhouse, and more.

 

Public Tours: June 26 – June 30, 2004  Hours: 09:00 am - 4:00 pm daily

Admission: Adults - $10.00, 6 –18 years - $5.00, and free 5 years and under.

 

Learn more about LST-325’s history online at: www.lstmemorial.org

Questions or itinerary information contact: Bill Kaupas, Operations, bkaupas@msn.com


 

82nd ANNUAL CONVENTION

DEPARTMENT OF VIRGINIA, VFW

Sheraton Richmond West - Richmond, Virginia

June 17-20, 2004

SUBJECT TO CHANGE

Fred Wolking, Convention Chairman                                                                        Convention Co-Chairman

 

THURSDAY, JUNE 17, 2004

     NOON   -   5:00 PM     Registration, VFW ................................................................................. Ballroom Foyer

     9:30 AM -   1:00 PM     Registration, MOC ................................................................................. Ballroom Foyer

     9:00 AM - 10:00 AM     Advisory Meeting ................................................................................ Tidewater Room

   10:00 AM -  11:00 AM    Budget and Finance Committee Meeting ............................................... Tidewater Room

   11:00 AM -     NOON      Council of Administration Meeting ............................................................ Capitol Room

     2:30 PM -   4:00 PM      Joint Memorial Services ........................................................................ Ballroom B/C/D

 

FRIDAY, JUNE 18, 2004

     8:00 AM -   5:00 PM     Registration, VFW ................................................................................. Ballroom Foyer

     9:00 AM - 11:00 AM     Joint Opening Session ........................................................................... Ballroom B/C/D

     9:30 AM -   1:00 PM     Registration, MOC ................................................................................. Ballroom Foyer

   11:30 AM -   2:00 PM      Commanders Club Luncheon ...................................................................Monticello A/B

     2:15 PM -   5:00 PM      Business Session ......................................................................................... Ballroom A

     5:00 PM -   6:30 PM      Long Term Health Care ..................................................................

     5:00 PM -   7:00 PM      Cootie Grand Scratch ........................................................................... Tidewater Room

     7:00 PM - 10:30 PM      Joint Presentation of Awards ................................................................. Ballroom B/C/D

 

SATURDAY, JUNE 19, 2004

     7:30 AM -   8:30 AM    Past State Commanders/Presidents Breakfast ........................................ Tidewater Room                  9:00 AM -   5:00 PM    Registration, VFW .............................................................................. Ballroom Foyer

     9:00 AM -   1:00 PM    Business Session ........................................................................................... Ballroom A

                                                (Nomination of State Officers)

     2:00 PM -   3:30 PM     Long Term Health Care ..................................................................

     2:00 PM -   5:00 PM     New District Commanders School ................................................................. Ballroom C

     1:30 PM -   4:30 PM     Service Officers Meeting ...................................................................... Chesapeake A/

     5:45 PM -   6:45 PM     Reception ............................................................................................... Monticello A/B

     7:00 PM -   9:00 PM     Annual Banquet ................................................................................. Regency Ballroom

     9:00 PM -   1:00 AM    Dance ................................................................................................ Regency Ballroom

 

SUNDAY, JUNE 20, 2004

     9:00 AM -   9:30 AM     Joint Devotional Service ............................................................................... Ballroom A      

     9:30 AM -   1:30 PM     Business Session .......................................................................................... Ballroom A                                            (Election and Installation of Officers)

                                               Council Meeting immediately following close of Convention          

TOTAL PRICE: $38.00

 

Registration: $3.00 (ALL PERSONS ARE REQUIRED TO REGISTER) Saturday Banquet and Dance:  $35.00  Only combination Banquet and Dance Tickets will be sold for Saturday.  Tickets will be checked at the Reception.  No Dance Tickets will be sold at door on Saturday night. Bottles will be permitted in the ballroom during the Dance.  There will be no admittance at the Dance without a Ticket.  NO EXCEPTIONS.

 

HOSPITALITY ROOMS

State - Room 147                       First and Second Districts - Room 257                  Fourth District - Room 267

Cooties - Madison Room Third District - George Washington Room            Tenth District - Room 139

Revised April 27, 2004

 


 

May 2004

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

 

 

 

 

 

1

 Third District Meeting

2

Fourth, Ninth and Twelfth District Meetings

3

4

5

6

7

8

9

10

11

12

13

14

15

16

First, Second, Sixth , Seventh, Eighth, Tenth and Eleventh District Meetings

17

18

19

20 Deadline for All State Judging, Record Books, McCracken & Dalby Awards

21

22

23

Fifth and Thirteenth District Meetings

 

24

 

25

26

27

28

29

30

31

State Headquarters Closed Memorial Day